Office/Workplace Specialist, FareHarbor

• The ideal candidate is highly organized, comfortable managing multiple operational priorities, and enjoys creating a workplace environment where colleagues can do their best work
• 1–2 years of relevant experience in office administration, workplace operations, facilities coordination, or a similar role
• Highly organized with strong planning and prioritization skills
• Strong attention to detail
• Proactive and results-driven, with a willingness to take ownership and solve problems
• Comfortable working in a dynamic environment and able to prioritize effectively even when information is incomplete
• Ability to handle confidential matters with discretion
• People-oriented with the ability to build and maintain strong working relationships across teams
• Excellent communication skills, with fluency in English (written and verbal)
• Experience with Google Workspace (Calendar, Sheets, Slides) or similar tools

Desirable

• The Office / Workplace Specialist plays a key role in ensuring the smooth day-to-day operation of FareHarbor’s Amsterdam office. This role is responsible for managing workplace operations, coordinating facilities management, and supporting a productive and welcoming office environment for the Amsterdam team
• The Workplace Specialist serves as the primary point of contact for office operations and facilities matters, ensuring that the workplace is well-maintained, organized, and equipped to support team collaboration and productivity. This role requires strong organizational skills, attention to detail, and a proactive mindset to anticipate needs and resolve issues efficiently
• Serve as the primary point of contact for Amsterdam office employees for day-to-day operational needs and requests
• Coordinate internal office logistics including supplies, mail distribution, courier services, and general administrative support
• Support internal office events and gatherings by coordinating logistics such as catering, room setup, and technology
• Provide limited administrative support for Leadership Team travel by assisting with expense reports related to extended trips
• Identify and implement improvements to office operations and administrative processes to increase efficiency
• Act as the on-site point of contact for facilities-related matters within the Amsterdam office
• Manage relationships with building management, contractors, and vendors to ensure the office operates smoothly
• Oversee maintenance and upkeep of the office environment, ensuring a clean, safe, and functional workspace
• Conduct regular inspections for maintenance needs, health and safety standards, and general office quality
• Maintain emergency response procedures and coordinate periodic testing and compliance requirements
• Manage visitor registration and guest access to the office
• Lead workplace improvement initiatives such as office redesigns or workspace optimization projects