Executive Assistant, Kajabi
$33.50—$44.70 USD per hour + Equity + Bonus
3+ days a week in office ( Newport Beach, CA)
Knowledge commerce platform for entrepreneurs
Be an early applicant
Knowledge commerce platform for entrepreneurs
201-500 employees
Be an early applicant
$33.50—$44.70 USD per hour + Equity + Bonus
3+ days a week in office ( Newport Beach, CA)
201-500 employees
Company mission
To enable online entrepreneurs to find success through powerful tools that elevate and grow their businesses.
Role
Who you are
- You're experienced. Given the demands of this role, we need someone experienced and ready to hit the ground running
- A minimum of 5 years in this specific role or more…with references, is preferred
- You're driven. We're a work-hard, play-hard organization serving a global base of entrepreneurs
- You're in it for the love of the game and the thrill of accomplishment
- You're a team player. You'll be an extension of the CMO and Sales leader. Hence, the ability to build rapport quickly and interact with various stakeholder personalities is key to achieving outcomes
- You’re organized. Your solid organizational skills, including attention to detail and multitasking, will be utilized when managing projects with executives
- You're confident and comfortable with the challenges of leading. As an extension of the CMO, there will be times when decisions may be difficult or potentially met with resistance/challenge
- You're cool under pressure and can navigate interactions with everyone on the team with incredible people skills
- You're flexible. Change in our organization is celebrated and innovative; you feel the same
- You're secure. Communicating with over-tasked executives can be challenging, and you thrive on very direct, concise communication, sometimes without pleasantries
- You’re a master communicator. You’ll be working in person, in writing, and on social channels, and a grasp of business-level communication is a must
- You thrive on helping others succeed
- You take confidentiality seriously. In this role, you’ll handle extremely sensitive information, and absolute, complete confidentiality and discretion are a MUST
What the job involves
- The Executive Assistant (EA) to our Chief Marketing Officer and Sales Team role is responsible for enhancing the impact and expanding the execution of the executives and the organization's leadership team
- This role will be an integral part of the team and the overall company culture, supporting the highest level of leadership within Marketing and Sales
- In short, the EA is an extension of the Marketing and Sales organization and will lead, support, and collaborate on nearly everything
- Assist in defining project scope and objectives, involving all relevant stakeholders
- Serving as a point of contact for projects to ensure alignment across key objectives and deliverables for multiple stakeholders
- Creating long- and short-term plans, including setting targets for milestones and adhering to deadlines
- Review, prioritize, direct, and delegate various complex and confidential requests to the executive for consideration
- Summarizes, prioritizes and researches information into a concise and usable format for the executive to review
- Respond to or route priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive
- Creates or directs the creation of reports, charts, budgets, and other presentation materials for the executive
- Providing administrative support in a variety of functions to the Marketing and Sales Executives that are focused on increasing efficiency and impact
- Providing department support as needed to other departments and executives
- Coordinates high-level projects, travel arrangements, and meetings
- Planning, executing, and maintaining our office culture, office events, and office management duties
- Developing and maintaining a broad knowledge and understanding of the company's operations and business objectives
- Mastery of the “core 4” - inbox management, calendar, travel, and budget management
- This role will have an ever-changing schedule that is more of a lifestyle than a clock-in, clock-out
- This role will often blend helping with all aspects of the executive support function in service of executive operations
Our take
Kajabi is a monetization platform that provides creators with a chance to turn their learning concept into a polished digital product - whether that's a course, membership, podcast, coaching program, newsletter, or even a full community.
Kajabi solves the issue of convoluted business functions by providing many of the tools needed in one simple place; including payment integration, forecasting, progress tracking, a visual builder, and more. It supplies a range of plans to suit creators with audiences of varying sizes, allowing a range of users to turn their knowledge into income.
Kajabi has helped its customers build hundreds of thousands of products and secured an impressive amount of funding towards growing the business. Its acquisition of Vibely, a platform for creators to build and lead vibrant communities, further contributes to the platform's ability to enable creators to manage and build their businesses as they want.
Freddie
Company Specialist at Welcome to the Jungle
Insights
2% employee growth in 12 months
Company
Funding (1 round)
May 2021
$550m
GROWTH EQUITY VC
Total funding: $550m
Company benefits
- Fully paid health benefits
- Flexible vacation policy
- HSA contribution
- Generous company 401k matching
- Equity
- Free training resources
- Fitness incentive package
- Paid parental leave
- A fully-stocked office kitchen
- Nitro cold brew on tap
Company HQ
Quail Hill, Irvine, CA
Leadership
Ahad Khan
(CEO)Joined Kajabi in 2020 as COO and CFO before becoming the CEO in 2021. Previously a Senior Director of Business Operations and Programs at Microsoft, the COO and CFO at MileIQ, and the Vice President of Business Operations at Kiwi, Inc.
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