Executive Assistant, Autodesk

• You are flexible, enjoy working in a fast-paced environment, can manage multiple tasks, and are not afraid of making recommendations to create better ways of working
• This position requires initiative, tact, and independent judgement to proactively address potential problems and ensure an efficiently functioning team
• 5+ years of experience in an administrative support role, ideally in a fast-paced or high-growth environment and prior experience supporting multiple executives at once
• Exceptional interpersonal skills with the ability to engage and build relationships with internal and external stakeholders at all levels
• High attention to detail, analytical ability, and strong organizational skills
• Proven judgment and discretion in handling confidential and sensitive information
• Strong proficiency in Microsoft Office Suite (Outlook, PowerPoint, Teams, Word, Excel), Technology-Slack and/ or Teams or relevant tools
• Ability to manage competing priorities and deadlines in a fast-paced environment
• Strong written and verbal communication skills, with the ability to articulate complex information clearly and concisely

Desirable

• Autodesk is seeking an experienced Executive Assistant to join our talented team
• You will report to and provide administrative support to three senior leaders in our Legal, Government Affairs, and Public Policy team
• We are looking for someone who provides administrative partnership to senior executives and acts as a facilitator and liaison, handling details of a highly confidential and critical nature
• Our idea of a great team includes transparency, rolling up our sleeves when needed, and supporting one another
• Provide administrative partnership to three leaders, including complex calendar management (including staff and team meetings), planning, arranging domestic and international travel, and creating expense reports
• Develop and maintain positive working relationships with internal and outside parties, including high-level contacts of a sensitive nature
• Manage and maintain team documents, information flow, web pages, wikis, and/or other knowledge management assets
• Make business travel arrangements and manage and communicate travel itineraries
• Plan and coordinate events and multi-day meetings on and offsite, including preparation of meeting materials, logistics, food, agenda, amenities, activities, and communications with attendees
• Partner with other EAs to coordinate between executives and manage tradeoffs, prioritization, and ad-hoc projects
• Maintain email aliases, distribution lists and shared directories
• Maintain positive working relationships with staff, internal departments, and outside parties, including high-level sensitive matters
• Create documents and knowledge assets on behalf of your leaders or the greater team, including onboarding materials and presentation materials