Executive Assistant, Zoox

• This is an ideal position for you if you work well in a fast-paced environment, are a self-starter, and want to work on a dynamic and mission-driven team
• This role will require strong calendaring and prioritization skills, uncompromising attention to detail, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously, often on tight timelines
• 8+ years of administrative experience in an Executive Assistant or similar role
• Bachelor's degree
• Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
• Excellent written, presentation, and verbal communication skills
• Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products

Desirable

• Zoox is looking to hire an Executive Assistant to support our Communications and Marketing team
• You will report directly to the Vice President of Communications and Marketing and provide additional support to three Directors
• In this role, you’ll work closely with Executive Assistants and Administrative Business Partners across Zoox
• A high level of integrity and discretion in handling confidential information, and professionalism in working with senior leaders within the company are also critical aspects of this role
• Most importantly, you must have a genuine passion for the Zoox mission
• Manage extensive calendar arrangements on a day-to-day basis including scheduling team meetings, cross-functional meetings, interviews, and navigating last-minute schedule changes
• Plan and execute team off-sites and events varying in size and complexity for org-wide and individual team offsite
• Oversee end-to-end project management for org-wide projects and initiatives, including inception, planning, documentation, tracking, and communicationHelp with new hire onboarding and presentation development
• Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
• Act as a back-up to other Administrative Business Partners and Executive Assistants as needed