Office Assistant, YouLend

• If you thrive on interacting with diverse individuals, excel in an organised setting, and enjoy a lively, fast-paced, and fun atmosphere, this role might be perfect for you!
• Excellent time management
• Be able to prioritise your workload
• Friendly and approachable (you will represent YouLend and be the first person external visitors see)
• Organisation skills and very good attention to details
• Ability to work under pressure and with changing requirements and priorities
• Professional and positive communication skills in person, over the phone and in writing
• Experience with Microsoft Office

Desirable

• We are seeking an Office Assistant to join our sociable and dynamic team
• Your responsibilities will include maintaining a clean, tidy, and safe environment for both employees and guests, greeting visitors, and ensuring they have a positive first impression of YouLend
• Additionally, you will manage travel arrangements, assist with monthly events, keep the office stocked with essential supplies and arrange couriers to send and retrieve equipment
• Reporting to the Office Manager, you will also collaborate closely with various other departments within the business
• Look after visitors by greeting, welcoming, directing them appropriately, and notifying the relevant colleagues
• Admin tasks such as post handling, arranging couriers, ordering gifts/incentives, ordering stock (including branded items), arranging photographers
• Ensuring meeting rooms are adequately tidy and setting up meetings as required, as well as ordering breakfast/lunches and making drinks
• Organising employee benefits; booking massage therapist, ordering birthday cakes, setting up lunch each day
• Organising flights and hotels for international travel, as well as booking restaurants and other trip requirements
• Liaising with the building management team and Landlords to resolve issues in the office
• Onboarding new starters, creating welcome packs and arranging introduction meetings with various teams. Offboarding leavers and removing them from various accounts
• Restock kitchen each morning and afternoon
• Responsible for Ocado weekly orders
• Highlighting and resolving, if possible, any issues within the office or escalating to the Office Manager
• Assisting with projects; office extensions, desk moves, health and safety inspections
• Arranging meetings with external suppliers and contractors
• Keeping employees updated with company-wide updates
• Responding to and keeping on top of the Office Management inbox