Senior Manager of Payroll, FIGS

• The successful candidate should be able to demonstrate strong leadership and communication skills, and the ability to provide guidance, support, and training to team members
• 8+ years of progressive experience in Payroll Management at a large public company subject to integrated audits and strict SOX 404 documentation
• Experience with California-based companies, multi-state employees and international employees (Canada, UK)
• Payroll processing expertise
• Includes: benefits processing, off-cycle pay runs, bonuses, terminations, severance payments, state tax adjustments, garnishment and stock compensation pay runs
• Stock compensation payroll processing
• Includes: NQSO processing, RSU Vesting and full cycle ESPP processing
• Experience working with stock compensation plans and ESPPs including the full cycle administration of all plan benefits
• Recent + in-depth experience with ADP (including both Workforce Now and Team Pay modules and comprehensive services) and ADP e-time
• Includes: timecards, PTO, sick leave, benefit deductions, ESPP deductions, stock compensation and tax calculations for employees that work in multiple states during the year
• Familiarity with compliance (i.e., dealing with various county, state, and federal labor and tax regulations) in tracking labor hours, processing payroll timely based on relevant regulations, etc
• Experience preparing payroll accounting GL/journal entries and working with accounting teams to investigate unusual amounts recorded from payroll systems
• Advanced Excel
• Demonstrated ability to position yourself as a collaborative leader and trusted business partner
• Ability to establish strong cross-functional relationships at all levels throughout the organization

Desirable

• We are looking for an analytical and detail-oriented leader who excels in payroll, stock plan administration, operational efficiencies, data management and systems, cross-departmental collaboration and communication
• The Senior Manager, Payroll will oversee the payroll and stock administration processes, lead HR systems, data integrity, processes and compliance, along with reporting
• This role will manage and develop a junior team member
• Serves as a key leader of Payroll, driving continuous improvement in policies, processes, and Payroll and related systems. Helps facilitate efficient payroll processing operations for multiple countries, multiple entities, multiple states and mobile employees
• Own the global payroll process at FIGS ensuring consistent accuracy and timeliness in processing payroll for multiple jurisdictions and countries including all bi-weekly and off-cycle pay runs
• In partnership with the Assistant Controller, helps oversee compliance, including all payroll related SOX controls and the related evidence of review as required of a large public company
• Develop and maintain standard operating procedures and documentation for payroll processing and partner with internal and external auditors on detailed walkthroughs of end-to-end payroll process, SOX controls and related evidence of review
• Oversee the preparation of all payrolls (regular, off cycle, bonus, termination, severance, stock compensation) in advance of deadlines (is able to run payroll as a secondary resource when needed). Prepares manual checks and gathers all necessary approvals as needed. Ensure 100% accuracy and compliance with all county, state, and federal labor and tax regulations in tracking labor hours and processing payroll
• Own all required payroll / benefits reporting (W2, 1099, 401K, EEO-1, DFEH, ACA, EDD filings / garnishment requests, quarterly and annual state and federal filings)
• Reviews payroll journal entries for accuracy and investigates any differences or inquiries from accounting or audit teams
• Trains new employees and contractors on HRIS and hourly labor rules and policies, as applicable
• Leads required reviews based on company SOX controls as they relate to payroll and benefits, and maintains accurate reporting in and out of payroll systems
• Serves as a key leader in administering the Company’s stock plans and stock compensation benefits, including Employee Stock Purchase Plans (“ESPP”)
• Owns all stock administration processing including processing New Grants, processing terminations and complying with stock plan termination rules, stock option exercise processing, RSU vesting and tax withholding processing, and ESPP processing
• Serves as a partner to all employees providing guidance and training on stock plan benefits
• Serves as the primary system administrator for Equity Edge Online (“EEO”) and ensures full compliance with all stock plan related SOX controls and related payroll SOX controls and is responsible for the maintenance of all employee data and stock compensation benefit information in EEO
• Oversees the onboarding and off-boarding of employees to EEO and serves as an owner and subject matter expert to employees seeking assistance with system functions and processing
• Partners with internal stakeholders and auditors on all information requests including benefit information in support of all required SEC filings including Section 16 reporting and Proxy reporting
• Assists with correcting errors with data integrations with third-party systems once the error is discovered. Responsible for the administration and maintenance of data in coordination with applicable local compliance regulations