Executive Assistant, Okta
Finance
$104-156k
Offers equity (where applicable) and bonus
Management platform securing resources from cloud to ground
Be an early applicant
Management platform securing resources from cloud to ground
1001+ employees
Be an early applicant
$104-156k
Offers equity (where applicable) and bonus
1001+ employees
Company mission
To improve the connections between people and tools to make companies more productive and secure.
Role
Who you are
- Experience: Minimum of 5 years as an executive assistant, with at least 3 years supporting senior finance or accounting leadership, preferably within a SaaS or tech-driven environment
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word), Google Workspace, and project management tools (e.g., Asana, Trello)
- Strong organizational, time management, and multitasking abilities and the ability to cover a wide array of topics and tasks
- Excellent communication skills, both written and verbal, with a proven ability to tailor messages for different audiences ranging from executives, customers, prospects, broad members, and investors
- High proficiency in creating compelling presentations and financial reports
- Ability to manage sensitive information with discretion and professionalism
- Proven ability to work independently, handle multiple priorities, and maintain calm under pressure
- Education: Bachelor's degree in business administration, finance, accounting, or a related field preferred, or equivalent experience
- Personal Attributes: High attention to detail, proactive, and capable of working under pressure in a fast-paced environment. Strong problem-solving abilities and a collaborative mindset
What the job involves
- We are seeking a San Francisco-based, thoughtful, dynamic, highly organized Executive Assistant to support 3 of our Finance leaders -(1) Accounting Operations, (2) Tax and Treasury and (3) Investor Relations
- This role offers a unique opportunity to be involved in high-level strategic decision-making and work closely with senior executives, while playing a critical role in ensuring seamless operations within the finance department
- Executive Support: Provide high-level administrative support to the above mentioned leaders, including managing calendars, coordinating internal and external meetings, arranging domestic and international travel, facilitating team building meetings/ events, expense and budget assistance, and procurement administration
- Communication Management: Act as a liaison between the finance department and internal/external stakeholders, ensuring timely responses to inquiries and
- Communications
- Facilitate smooth communication by drafting, editing, and reviewing certain presentations, reports, ad-hoc communications for clarity, accuracy, and impact
- Project Coordination & Execution: Manage and track progress on key initiatives, from inception to completion
- Collaborate with cross functional stakeholders and project teams, assist in resource allocation, and monitor project timelines to ensure deadlines are met
- Provide regular updates to senior leadership regarding the status of projects
- Presentation & Report Preparation: Assist in the creation of presentations for internal meetings and external stakeholders, ensuring content is clear, concise, and visually appealing
- Simplify, prepare and organize abstract concepts into easy-to-understand presentations for key stakeholders as needed
- Meeting Coordination & Follow-Up: Schedule and manage internal and external meetings, including preparing agendas, handling logistics, and ensuring proper follow-up with action items
- Take detailed meeting notes and help track action items for follow-up
- Support interdepartmental communications to align finance goals with company-wide initiatives
- Confidentiality & Compliance: Maintain confidentiality and discretion in handling sensitive financial data, corporate matters, and internal communications
- Ensure all internal documents adhere to compliance and governance standards
- Ad-hoc Support: Assist with various administrative and operational tasks as needed, ensuring smooth functioning of the finance department
- Offer proactive solutions to improve operational efficiency
Our take
Okta started off as an identity company where organisations, large and small, could tap into the company to have a single sign-on interface to access all cloud applications now centralised. Okta has since expanded to provide identity management at the device as well as the server level.
The new approach towards network security is increasingly based on identification and authentication, and Okta is on track to become the go-to vendor in the space. They aim to do so by developing products that enable people to access applications and other tools more smoothly and securely than ever before.
Okta has taken strides towards expansion through significant employee growth and shuffling executive leadership. The company has also made lateral moves such as tackling governance concerns, opening up new paths for revenue.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Few candidates hear
back within 2 weeks
19% employee growth in 12 months
Company
Funding (last 2 of 7 rounds)
Sep 2015
$75m
SERIES F
Jun 2014
$75m
SERIES E
Total funding: $229.3m
Company benefits
- Work from home opportunities
- Health + Wellness
- Financial Benefits
- Pay + Incentives
- Time Off
- Everyday Living
- Resources
Company values
- Love our customers
- Never stop innovating
- Act with integrity
- Be transparent
- Empower our people
Company HQ
The East Cut, San Francisco, CA
Articles
Leadership
Todd McKinnon
(CEO)VP of Development at Salesforce.com and has nearly a decade of experience in various engineering and leadership roles at PeopleSoft.
Frederic Kerrest
(Vice Chairman)Worked in Sales and Business Development at Salesforce.com, and previously co-founded high-tech consulting firm Meridian Global Solutions.
People progressing
Joined as Senior Manager, Recruiting EMEA and promoted to Director, Recruiting EMEA after 3 years. Promoted again to Senior Director, Recruiting EMEA after another 3 years.
Salary benchmarks
We don't have enough data yet to provide salary benchmarks for this role.
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Diversity, Equity & Inclusion at Okta
- Workforce: We believe in recruiting diverse talent to create balanced teams
- Workplace: We support and empower employees to be authentic and grow through open conversations and education
- Marketplace: We go to market and sell to diverse audiences
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