Project Coordinator, Metalab

• Strong organizational skills and attention to detail
• Clear communication skills across formats and audiences
• Interest in working with cross-functional teams and a collaborative mindset
• Familiarity with user research, design, and engineering workflows
• Comfort with project management tools (Jira, Notion, Figma, Miro)
• A solid understanding of project management principles and best practices

Desirable

• Project Coordinators keep the operational engine running. You’ll make sure the details and logistics that support great outcomes are consistently managed
• This role brings structure, consistency, and operational rigor to every stage of a project. From setting up tools and coordinating resources, to tracking financials and wrapping up handovers, you’ll be key to ensuring projects run smoothly and teams stay supported
• Set up project tools, folders, templates, and permissions (Figma, Jira, Notion, Miro)
• Schedule recurring meetings and project ceremonies
• Confirm resourcing plans, track PTO, and flag gaps to leadership
• Review timesheets and update Retainer trackers with actuals
• Support contractor onboarding/offboarding and manage travel logistics
• Contribute to project reporting and status updates
• Facilitate retrospectives and track action items
• Prepare completion reports, file repositories, and archive project assets
• Support marketing and internal teams with case study content