Executive Assistant, 8am
Offers packages that include mid-year and end-of-year bonuses and equity options for all full-time employees
5 days a week in office
Professional business platform for client-focused professionals
Job no longer available
Professional business platform for client-focused professionals
501-1000 employees
Job no longer available
Offers packages that include mid-year and end-of-year bonuses and equity options for all full-time employees
5 days a week in office
501-1000 employees
Company mission
To empower professionals with the most trusted, innovative technology to deliver world-class outcomes for their clients and exceptional financial results for their business.
Role
Who you are
- The ideal candidate is an extremely detailed person with the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality
- Bachelor’s degree preferred or equivalent amount of experience
- 4+ years of Executive Admin experience in a fast-paced, dynamic environment
- Considered to have a very high level of emotional intelligence with strong interpersonal skills and the ability to build relationships with key stakeholders
- Comfortable working in a highly collaborative environment and able to navigate ambiguity
- Experience juggling competing demands and prioritizing without sacrificing quality
- Extremely detail-oriented with a tendency to notice errors that others might overlook and fixing them
- Prior experience creating and preparing board decks and is considered an expert level with powerpoint
- Experience managing multiple schedules and calendars for executive team members including booking and managing travel logistics
- Computer software skills (Microsoft Office and Google Gmail, Slides, Docs and Sheets)
- Ability to work in the Austin-based office 5 days a week and available to work outside of working hours as needed
- Ability to manage up and communicate with discretion and judgment on behalf of the Executive Leadership Team while maintaining confidential and sensitive information
- Ability to quickly learn and adopt new technologies and be flexible
- Ability to travel occasionally as needed
What the job involves
- AffiniPay’s Executive Assistant will fill a meaningful role supporting the successful operations of the Executive Leadership Team
- The Executive Assistant will manage business priorities and provide high-level administrative support to multiple members of our Executive Leadership team, including but not limited to research, schedule/meeting/event/travel coordination, and various levels of documentation
- Through exceptional project management and logistical support, the Executive Assistant will increase organizational efficiency while ensuring strategic initiatives and projects are diligently monitored and completed
- Work cross-functionally with the Executive Assistant Team and the Executive Leadership Team actively supporting project management of organizational priorities and initiatives as defined by ELT
- Conserve the ELT’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications
- Maintain various executive appointments by planning and scheduling meetings, conferences, offsites, team-based programmatic events, teleconferences, and travel for the ELT alongside the EA team
- Provides an exceptional experience for ELT during offsites by preparing first-class accommodations and a welcoming environment for guests either in person or virtually
- Maintains customer confidence and protects operations by keeping information confidential
- Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions
- Prepares and submits executive team expense reimbursement forms
- Manage selected organization-wide meetings and events, including sending calendar invites and reminders, preparing slide decks and agendas, taking notes and documenting action steps, and following-up with involved parties to ensure projects are moving forward and meeting deadlines
- Providing support at external and internal events, as needed
Our take
Many professionals find their time taken up by administrative tasks and operational processes, leaving them fewer hours to focus on the work they love. 8am (formerly AffiniPay) supplies finance, payments and management software to make these processes swifter and easier, saving users precious time.
The company has a wide range of products including payments and reporting for accountants, legal case management software, and operations assistance for nonprofits. This broad scope allows 8am to serve a myriad of professionals across legal, accounting, construction, design and association.
The company has seen significant investment which has allowed it to grow, innovate and extend its suite of solutions. Its rebrand to 8am followed a series of acquisitions through which it expanded its scope - with the various products now delivered under one unified brand.
Steph
Company Specialist at Welcome to the Jungle
Company
Company benefits
- Wide range of affordable, company-supported medical, dental, vision, and disability plans
- Reimbursements for whatever helps you bring the WOW, whether that’s health and wellness or learning
- Mental health support and an Employee Assistance Program
- Access to cutting-edge conferences, professional manager coaching and ongoing professional development
- Bonuses and unit options as part of our total rewards packages
- Team meetings, company-wide all-hands, and offsite events
- Office, remote & hybrid work options
Company HQ
Davenport Ranch West, Austin, TX
Leadership
Dru Armstrong
(CEO)Advisor for Women@Austin and Board Member at YPO. Former CEO of Grace Hill, and co-founded and was CEO at Lily Pod.
Salary benchmarks
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