Head of Finance and Operations, Proton.ai
Company stock options available
Office located in Kendall Square, MA
AI industry cloud platform for distributors
Job no longer available
AI industry cloud platform for distributors
101-200 employees
Job no longer available
Company stock options available
Office located in Kendall Square, MA
101-200 employees
Company mission
To build the industry platform for distributors - one data layer, one AI brain, every workflow connected.
Role
Who you are
- Functional expertise: You have a solid background in accounting, financial planning, and financial operations
- Startup experience: You have worked for an early stage startup before, and thrive in entrepreneurial environments
- Organized and detail-oriented: You are able to juggle multiple priorities simultaneously, and deliver extremely high quality work
- Adaptable and eager to learn: You are early in your career with high potential, eager to take on responsibilities you’ve never done before, and flexible when needs or responsibilities change
- Strategic thinking: You’re able to contribute to the big picture of Proton’s financial strategy
- Communication and interpersonal skills: You’re able to clearly communicate financial concepts to a lay audience, and work with a wide range of stakeholders to implement changes
What the job involves
- Proton is looking for a Head of Finance and Operations to power our company’s operations. Reporting directly to our CEO, this person will be responsible for all company finances and administrative operations
- This role will own our accounting and financial compliance, create financial reporting, and execute operational HR responsibilities
- This is a classic startup “many hats” role that offers many opportunities for learning and growth
- Prepare and maintain a basic company budget
- Prepare and maintain monthly budget vs. actuals report
- Maintain tracking of SaaS metrics (e.g. ARR, NDR, etc)
- Develop new financial processes and controls
- Prepare bespoke financial reporting for various business needs, including board meetings and fundraising
- Perform accounting tasks, including revenue recognition, bookkeeping, month close, and accounts payable
- Own all billing and collections
- Ensure maintenance of capitalization table (together with our law firm)
- Ensure compliance with financial regulations and tax requirements, including but not limited to: corporate income tax, sales tax, R&D tax credit, and 409a valuations
- Manage mail sorting and check deposits
- Own variable compensation and partner commission calculations and payment
- Provide quarterly financial reporting to Proton’s investors
- Administer all other company financial systems (e.g. bank accounts, credit cards, etc)
- Complete basic employee and contractor onboarding and offboarding, including ensuring needed systems access and legal compliance
- Maintain compliance with federal, state and local employment laws and regulations, and maintain our company policies and handbook
- Administer bi-monthly payroll including processing quarterly bonuses and maintaining and updating employee records
- Performs routine tasks required to administer and execute human resource programs including but not limited to: compensation, benefits, and employee leave
Our take
Proton.ai is part of a new wave of companies rethinking how sales teams operate in an increasingly digital-first world. Rather than simply digitizing existing workflows, it uses automation and AI to reduce manual effort and guide decision-making, so sales reps can focus on the right customers, products, and moments to engage.
The sales automation market is booming, but also crowded, forcing companies to specialize and stand out. Proton.ai has done exactly that by focusing on wholesale distributors, an often overlooked segment with complex inventories, fragmented systems, and highly relationship-driven sales processes. Its tools are designed to help both reps and customers navigate large product catalogues across multiple channels, bringing a layer of intelligence to what has traditionally been a manual, operationally heavy space.
That focus is now evolving into a broader platform play, with the company recently announcing an AI-powered "industry cloud" for distributors, combining CRM, product information management, eCommerce recommendations, and order automation into a single system. By replacing disconnected point solutions with a unified data layer, the company is positioning itself less as a tool and more as a core infrastructure for wholesale sales. Backed by strong funding and growing adoption, this shift gives Proton.ai a clear path to scale.
Freddie
Company Specialist at Welcome to the Jungle
Insights
-38% employee growth in 12 months
Company
Funding (2 rounds)
Apr 2023
$10m
SERIES A
Jan 2022
$20m
SERIES A
Total funding: $30m
Company benefits
- Company stock options: We believe everyone should own a part of something they help build, so we offer company equity to all employees.
- Flexible schedule: Work is important to us. As is being flexible. We know life doesn’t always land outside of a 9-5 schedule and make space for you to live your life.
- Unlimited Required PTO: We offer unlimited PTO, and we make sure everyone takes at least 2 weeks off per year.
- Company wellness days: In addition to company holidays, we offer wellness days, when the whole company takes a day off to rest and recuperate.
- 12 weeks paid parental leave: 12 weeks paid parental benefit for all parents (birthing, non-birthing, adopting, fostering).
- Health benefits: Get access to great healthcare benefits.
- 401k with employer contribution: We believe it's important to help our team plan for the future. For U.S. employees (for now), we directly contribute a 3% match of your salary to a 401k.
- Company-paid off-sites: Enjoy in-person brainstorming and team-building. All expenses covered so you can focus on bonding with the entire team.
Company HQ
Cambridge Highlands, Cambridge, MA
Leadership
Benjamin Cohen
(Founder & CEO)Prior to founding Proton.ai in 2018, Benjamin worked in Data & Marketing at Danaher Corporation. He was also a Researcher at Harvard Business School, where he graduated with a Bachelor's in Applied Mathematics.
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