Head of Finance Operations and Systems, Smartly.io
+ Bonus
Visa sponsorship support
3+ days a week in office
AI-powered advertising technology company
Posted today
AI-powered advertising technology company
501-1000 employees
Posted today
+ Bonus
Visa sponsorship support
3+ days a week in office
501-1000 employees
Company mission
To unify the full funnel of marketing and break silos between advertisers, marketers, and creatives.
Role
Who you are
- Have 8-12 years of progressive experience in finance and accounting, with a significant portion in a leadership role overseeing finance operations
- Have a relevant accounting qualification (e.g., ACA, ACCA, CIMA) is preferred
- Have a deep expertise in billing and invoicing processes, ideally within a complex, high-volume environment
- Experience working in a SaaS or technology company is highly desirable
- Proven experience managing and developing finance systems; direct experience with Netsuite is a strong plus
- Have a demonstrated track record of driving process improvements, automation, and system implementations/upgrades
- Have strong technical skills, including advanced proficiency with ERP systems, Excel, and BI tools
- Are an individual with a growth mindset, who is proactive, adaptable, and keen to challenge the status quo
- Have excellent leadership, communication, and problem-solving skills, with the ability to collaborate effectively across functions
What the job involves
- We are seeking a highly motivated and experienced Senior Manager: Head of Finance Operations and Systems to join our dynamic finance team
- Reporting to the Group Financial Controller, this role is critical to scaling our financial infrastructure
- You will lead the teams responsible for our core transactional finance functions - Accounts Payable, Accounts Receivable, and Invoicing - while also taking ownership of our finance systems suite
- This is a fantastic opportunity for a leader with a growth mindset who is passionate about process improvement, automation, and building high-performing teams in a fast-paced tech environment
- Lead and develop the Accounts Payable, Accounts Receivable, and Invoicing teams, fostering a culture of high performance, collaboration, and continuous improvement
- Own, manage and develop the end-to-end processes for procure-to-pay, order-to-cash, and billing, ensuring accuracy, efficiency, and scalability
- Own the finance technology roadmap and day-to-day management of our key finance systems (NetSuite, Pigment, Expensify, Rillion, and our in-house billing system), guaranteeing operational efficiency and robust internal control
- Drive process optimization and digital transformation initiatives across the core transactional finance functions, identifying opportunities for automation and scale (with an AI-first mindset) and implementing best-in-class solutions
- Develop, monitor, and report on key performance indicators (KPIs) for all operational finance functions (e.g., Days Sales Outstanding, invoice accuracy, payment cycle times) to drive performance and provide insights to leadership
- Act as a business partner with the Commercial and Customer Success teams to provide financial/billing insights on contract structures, and supporting credit collection processes
- Collaborate with the Billing Development team to guide the enhancement of our billing infrastructure, ensuring it aligns with evolving business requirements
- Work closely with Tax and Financial Control colleagues to ensure the correct calculation, collection, and remittance of sales and indirect taxes globally
- Support working capital initiatives by optimising invoicing cycles, cash collections and payment processes
- Strengthen the control environment by owning the risk management framework for operational finance, ensuring compliance, and serving as the primary point of contact for external auditors
- Provide strong leadership and mentorship, guiding the professional development of your team members
Salary benchmarks
Our take
Smartly.io helps advertisers automate their campaigns across the largest media platforms, including Facebook, Instagram, TikTok, and Pinterest. After seeing quick success following Facebook’s 2012 IPO, the company now works with over 700 brands including eBay, Uber, Ralph Lauren, Under Armour, and TechStyle.
Its suite of tools automatically creates ads and videos from product images, handling budget allocation, audience targeting, and where and when to purchase advertising. Consequently, Smartly.io has positioned itself to play a leading role in a market where brand and performance work are converging.
Smartly.io sold a majority stake to Providence Equity Partners in 2019 in a move to further its presence in the US. The company has since gone on to make several acquisitions of its own with Viralspace.ai and Ad-Lib.io. Smartly.io's ability to adapt to evolving social media advertising trends has it well set to see continued growth.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (1 round)
Apr 2015
$3m
SERIES A
Total funding: $3m
Company benefits
- Employee Health and Wellness is a priority: We firmly believe that health and wellbeing are key to our success. That's why we provide a variety of benefits that contribute to holistic wellbeing. Smartlies are offered generous healthcare packages* that aim to support physical health, along with mental health services that help in coping with everyday issues
- Total Rewards Approach to Compenstion: We value efforts that positively impact our growth, and we are intentional about measuring success. Smartlies' contributions are rewarded through compensation and benefits programs, as well as career development opportunities. We have bonus programs and annual performance reviews in place
- Hybrid Workplace and allowance to Work from Abroad: We follow a hybrid working model that includes two days per week at the office and the remaining three days as a personal preference, may that be remote or onsite. Smartlies also have the possibility to work anywhere in the world for up to 30 days or work at a Smartly location for up to 60 days each year
- Options Granted, Everyone is an Owner: We provide a company equity options program for all new hires. Our options’ vesting is based on 50% time with accelerator component and 50% company performance. On top of that, we reward exceptional performance with additional grants approved by the leadership team. At Smartly, everyone is an owner
- Work Life Balance is Encouraged: We respect and value that life also happens outside working hours. We firmly believe Smartlies can be their best only when they also have time to rest, relax, and recharge. Hence we strongly encourage taking time off and enjoy paid holidays, OOO time and family leaves
- Opportunities to Learn adn Grow: Maximize Learning is one of our company values which serves as the base for advocating for professional growth. In our culture which is built on trust, transparency and feedback, we aim to support and elevate Smartlies by learning on the job, continuous feedback, self-development, trainings, and mentoring
Company HQ
Kluuvi, Helsinki
Leadership
Tuomo Riekki
(Board Member & Advisor)Initially served as CPO of the company before transitioning into their current role in 2021. Also the founder of Focal and previously founded DealMachine and Metrify.io.
Kristo Ovaska
(Board Member)Initially served as CEO of the company before transitioning into their current role. Previously founded Metrify.io, Startup Sauna, and Funrank. Currently serves as a Board Member for various organisations.
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