Executive Business Partner, Dropbox

• If you’re a resourceful doer who finds joy in making things happen, join our Admin team!
• Bachelor's Degree, or equivalent field experience
• 4+ years experience in an administrative support role
• Experience with heavy calendaring for multiple principals or teams
• Ability to juggle multiple projects and priorities at once in an organized manner
• Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
• Track record of consistently going above and beyond with a proactive mindset
• Great communication skills and the ability to work effectively with a spectrum of personalities
• Strong Google calendar/e-mail/doc skills
• Ability to maintain composure and sense of humor in high-pressure situations
• Passion for Dropbox and helping your leads and their teams as they scale
• Event planning experience
• Admin operations experience
• Has worked on an Admin team of at least 20+

Desirable

• The Dropbox Admin team works magic behind the scenes to keep Dropbox teams around the world running smoothly
• We support leaders across the company and help teams unlock their potential by prioritizing and anticipating needs even before they arise. We shine under pressure and create order from chaos
• We serve as the backbone of the organization’s day-to-day functions—supporting the fast-paced, collaborative community that defines Dropbox‘s culture with everything from scheduling and meeting agendas to event planning and travel arrangements
• Areas of work include Executive Support, Event Planning, Travel Coordination, Administrative Operations, and Team Communications
• Dropbox is seeking a detail oriented Executive Business Partner to support Core’s VP of Product
• Our Admins are the glue that holds everything together - from calendaring and travel to team support, you will have the opportunity to participate in a wide variety of confidential and strategic tasks
• This person is humble and will be resourceful in building strong relationships with internal stakeholders and external contacts; making a point to be available and approachable to everyone
• You’ll be working in a fast-paced environment with passionate team members who are focused on quality and execution
• If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you
• Responsibilities
• Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal and external executives and assistants
• Partner with other admins and senior leaders to align calendar availability and ensure VP Prod is available for any necessary meetings, while balancing managerial and personal demands
• Set up domestic and international travel arrangements
• Plan and execute on-site and off-site meetings, dinners, and events
• Prepare monthly expense reports for leads and coordinate special projects as needed
• Serve as the face of Dropbox on behalf of your leads and act as a liaison, building great relationships with internal stakeholders and external contacts