People & Culture Coordinator, Vantage Data Centers
More information about location
Customizable enterprise data center solutions
Posted today
Customizable enterprise data center solutions
1001+ employees
Posted today
More information about location
1001+ employees
Company mission
To design, build and operate resilient, sustainable digital infrastructure for the world’s leading technology companies with a relentless focus on customer experience.
Role
Who you are
- 1–3 years of experience in HR support, onboarding, operations, or coordination roles
- Excellent organizational and time management skills, with strong attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple priorities and maintain confidentiality in a dynamic, high-growth environment
- Proficiency in Microsoft Office Suite and familiarity with HR systems (e.g., Workday, DocuSign, Asana, SharePoint) is a plus
- Prior experience in a fast-paced, matrixed, or global organization is preferred
- Travel required is expected to be up to 5% but may increase over time as the business evolves
What the job involves
- As a People & Culture Coordinator, you’ll play an integral role in delivering a best-in-class new hire experience and supporting key administrative functions across the employee lifecycle
- Reporting to the Manager, Employee Onboarding or Manager, Workplace Success, this role supports day-to-day onboarding logistics, HR task coordination, and systems tracking, helping to ensure that internal teams can scale effectively while maintaining operational excellence
- This is a great opportunity for a detail-oriented, service-driven individual looking to grow within HR operations, employee success, or VDC People & Culture Programs
- Coordinate preboarding and onboarding logistics, including equipment shipping, IT access, scheduling, welcome communications, and Day One preparation
- Track onboarding progress and ensure completion of key milestones (e.g., I-9 verification, orientation, compliance training)
- Partner with HR, IT, and Office Operations teams to deliver a seamless onboarding experience across North America
- Maintain onboarding documentation and support digital file organization in accordance with company policies
- Provide scheduling and document coordination for HR Business Partners, Employee Relations, and Onboarding leadership
- Support documentation and process steps related to offboarding, return-to-work, termination logistics, and employee transitions
- Maintain shared task trackers and follow up on outstanding HR lifecycle action items
- Help manage the team’s calendar of employee events, HR process deadlines, and onboarding milestones
- Run and maintain routine reports from systems including Workday and third-party platforms (e.g., background checks, onboarding dashboards)
- Conduct periodic data audits and help ensure consistency across employee records
- Support the preparation of materials for HR reporting and internal communications
- Draft and maintain onboarding templates, email communications, process guides, and checklists
- Organize and maintain HR documentation libraries and internal team resources
- Evaluate and propose opportunities for automation of manual processes
- Track logistics, timelines, and documents related to visa or relocation cases
- Schedule legal or vendor coordination calls and assist with document organization and internal tracking
- Provide planning and logistics support for onboarding sessions, employee engagement initiatives, and HR events
- Coordinate invites, RSVPs, materials, and post-event surveys or feedback requests
- Additional duties as assigned by Management
Our take
AI technology is scaling, demanding more powerful and expensive facilities to store the data of the companies that are spearheading this acceleration. Because AI tech demands higher-powered cooling requirements, extra effort must go into keeping these data centers carbon neutral, which is why Vantage Data Centers designs facilities that are efficient, scalable, and sustainable.
Such a rapidly growing market means the facilities and infrastructure supporting it must be flexible and suitable for expansion. Vantage keeps this in mind, designing scalability into its centers. It now operates 32 hyperscale campuses across the globe, serving several leading technology companies. In 2017, it was acquired by Digital Bridge Holdings, and has surpassed Unicorn status with a valuation of $15 billion.
With VC awarded at the start of 2024, Vantage is extending and accelerating its capabilities across North America and the EMEA regions. As cloud computing and AI companies grow at a breakneck pace, Vantage has established itself as the obvious data-storage choice for hyperscaling companies, which sets it up for great success in the future.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 7 rounds)
Jan 2024
$6.4bn
GROWTH EQUITY VC
Sep 2023
$1.5bn
GROWTH EQUITY VC
Total funding: $11.6bn
Company HQ
Golden Square Mile, Montreal, QC
Leadership
Sureel Choksi
(CEO)Previously on the Board of Directors at Vantage before being promoted to CEO in 2013. Alongside his work at Vantage, Choksi is on the Board for Scala Data Centers, Zayo Group and Strada Education Foundation.
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