Executive Assistant, Altana

• 5+ years of Executive Assistant experience supporting multiple senior leaders, preferably within a fast-paced, high-growth organization
• Highly organized with the proven ability to manage multiple calendars, prioritize effectively, and execute tasks with rigorous attention to detail
• Exceptional interpersonal and communication skills, both verbal and written; adept at engaging with diverse stakeholders at all organizational levels
• Proactive, solutions-oriented mindset, capable of anticipating executive needs and independently addressing issues to enhance productivity and efficiency
• Strong discretion, judgment, and professionalism in managing confidential and sensitive information
• Advanced proficiency with productivity tools, including Google Suite, Slack, MS Office (Word, Excel, PowerPoint, Outlook), and Apple products
• Strong collaboration skills across cross-departmental groups to align on objectives
• Proven track record of working across multiple workstreams and ability to prioritize tasks and requests
• Comfort using AI tools (e.g., ChatGPT, Claude) to work more efficiently

Desirable

• Calendar Management: Meticulously manage and coordinate complex calendars for the Growth team,proactively identifying conflicts, prioritizing critical engagements, and communicating clearly with internal and external stakeholders to ensure seamless scheduling
• Meeting Coordination: Arrange internal and external meetings across international time zones, coordinating logistics and ensuring preparedness, including agendas, materials distribution, and timely follow-ups
• Travel Arrangements: Organize and manage comprehensive travel itineraries for executives, including transportation, accommodations, stakeholder coordination, event participation, and meal arrangements. Provide detailed, proactive, and timely support to accommodate last-minute changes and evolving needs
• Expense Management: Process and manage expense reporting for executives with accuracy, diligence, and timeliness, ensuring compliance with company policies and efficient reimbursement procedures
• Relationship Management: Act as a primary point of contact between executives, internal teams, and external partners, representing the executive team professionally and effectively at all times
• Event Coordination: Plan and execute internal and external events, working with stakeholders to conceptualize, secure vendors, manage budget, and oversee logistics
• Support Team Backup: Provide coverage for other EAs and support staff as necessary