Recruiting Coordinator, Fieldwire

• We’re looking for a highly organized, energetic, and detail-oriented Recruiting Coordinator to join Fieldwire’s Talent Acquisition team
• If you’re passionate about candidate experience, thrive in fast-moving environments, and love keeping complex processes running smoothly, this role is for you
• 1-3+ years of experience in recruiting coordination, HR operations, or a related role
• Exceptional attention to detail and strong organizational skills
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• Ability to work under pressure, meet deadlines, prioritize effectively, and handle multiple projects
• Excellent written and verbal communication skills
• A strong sense of ownership and follow-through
• A passion for candidate experience and continuous process improvement
• Phenomenal interpersonal skills; Excels at developing relationships across groups and functions at all levels of the organization including senior leadership
• Someone who can adapt to ambiguity

Desirable

• In this role, you’ll be the backbone of our hiring process - owning interview coordination, candidate communication, and operational excellence that delivers a true white-glove experience
• You’ll work closely with recruiters, hiring managers, and global HR partners to ensure every candidate interaction reflects Fieldwire’s high bar
• Partner closely with the Recruiting team and hiring managers to successfully drive candidates through the interview and offer process
• Ensuring complex interview schedules run flawlessly across time zones and stakeholders
• Creating a seamless, thoughtful candidate experience from application through offer
• Keeping recruiting systems, data, and processes accurate, scalable, and efficient
• Manage phone, video, and onsite interview scheduling across multiple time zones
• Serve as the primary point of contact for candidates throughout the interview process
• Coordinate interviews with hiring teams, executives, and cross-functional partners
• Deliver a welcoming, professional, and high-touch experience for every candidate
• Provide timely updates, guidance, and communication throughout the hiring journey
• Act as a brand ambassador for Fieldwire during every candidate interaction
• Maintain data integrity within our ATS (Greenhouse), including candidate tracking and status updates
• Ensure compliance and accuracy across all recruiting workflows
• Grant and support ATS access for hiring managers and interview panel members globally, walking them through system usage as needed
• Facilitate and support requisition creation by ensuring requests are reviewed promptly and launched smoothly into approval workflows
• Educate hiring managers on process and hiring workflows
• Partner with Global TA and HR teams to gather candidate information, support offer creation, and assist in closing candidates
• Manage complex candidate scheduling for remote and in-person interviews,
• Post open roles to company websites, job boards (LinkedIn, Indeed), and other platforms
• Assist with basic sourcing activities as needed
• Support job fairs, campus recruiting efforts, and networking events
• Track recruiting metrics, generate reports, and support recruiting-related projects
• Help update, document, and improve recruiting processes to support scale and efficiency
• Success in this role requires a high degree of organization, strong communication skills, creative thinking and the ability to maintain composure in a fast-paced environment
• You will develop a strong understanding of the full-cycle recruiting process and have opportunities to grow your responsibilities over time as you deepen your impact on the team
• Develop strong working knowledge of Greenhouse to provide administrative and system support across global software Business Units, ensuring data accuracy and smooth recruiting workflows