Office Manager, Kaluza

• Proven Experience: Demonstrated experience in workplace or office management within a fast-paced environment
• Office Renovation/Fit-Out Expertise: Demonstrated experience in leading or significantly contributing to office renovation or fit-out projects
• Collaborative Relationship Building: You cultivate strong, positive relationships, fostering a cohesive and supportive work environment
• Proactive Approach: A proactive and solution-oriented mindset, with a focus on continuous improvement
• Hands-On Mentality: A practical and hands-on approach, with a willingness to tackle any task
• Strong Organisation: Exceptional organisational and project management skills, with the ability to manage multiple priorities
• Effective Communication: Excellent communication and copywriting skills, with the ability to engage a diverse audience
• Customer Focus: A customer-centric mindset, with the ability to create welcoming and positive experiences
• Event Coordination & Execution: Experience in planning and executing successful office events, ranging from small team gatherings to large-scale company celebrations

Desirable

• Team: People
• Reporting To: Head of People Experience
• You’ll be joining the People Team at Kaluza - a team of around 20 spread across London, Bristol, Edinburgh, and Melbourne!
• We're not just about desks and stationery; we're about fostering a thriving ecosystem where innovation sparks, collaboration ignites, and our global team feels connected and empowered
• You'll be the architect of our workplace strategy, ensuring every touchpoint, from our London HQ to our international hubs in Bristol, Edinburgh, DC, Melbourne, and Lisbon, resonates with the Kaluza spirit
• If you're looking for a busy, varied role where you get to lead strategically across our global offices, and also make an impact operationally day to day - this could be the role for you!
• Global Workplace Strategy: Develop and implement a comprehensive workplace strategy that aligns with our company culture and values, ensuring consistency and efficiency across all locations
• Bristol HQ Operations: Oversee the day-to-day operations of our Bristol office, including inventory management, new starter support, and access control
• Technology Partnership: Collaborate with the Technology team to ensure the smooth functioning of desk setups, meeting rooms, and event spaces
• Internal Communication: Proactively communicate workplace updates and initiatives to all employees, fostering engagement and awareness
• Process Improvement & Compliance: Develop and maintain workplace processes, including health and safety protocols, and drive continuous improvement
• Events: Coordinate and support office events, including client meetings, social gatherings, and DE&I celebrations
• Supplier Management: Manage relationships with external suppliers, ensuring consistent service delivery and value
• Sustainability Initiatives: Drive sustainability initiatives within our offices, contributing to our environmental goals
• Budgeting: Assist the Head of People Experience with annual budget planning and management

• Closing date for applications: Monday 7th July 2025