HR & Office Manager, Papirfly
1-3 days a week in office
Brand management platform
Be an early applicant
Brand management platform
101-200 employees
Be an early applicant
1-3 days a week in office
101-200 employees
Company mission
To activate 100% brand consistency at every touchpoint.
Role
Who you are
- Experience: Around 5 years of proven experience in a similar combined role (HR Administration + Office Management) in France
- Education & Legal Knowledge: Strong command of French employment law and HR administration. Proven, practical experience working under the Syntec Collective Agreement (CCN) is highly preferred, as you will be responsible for ensuring local compliance and alignment
- Languages: Fluent in French and English (both written and spoken). You must be comfortable translating local legal concepts into English for international managers
- Tech-savvy: Confident using HRIS and modern collaboration tools (experience with Personio, Google Workspace, and Slack is a strong advantage)
- Operational Autonomy: A self-starter who thrives with a high degree of operational autonomy. You are completely comfortable being the sole "go-to" person on the ground for the Paris site, managing multiple deadlines independently
- Organisational Skills: Highly structured and organised, with a proven ability to seamlessly prioritize multi-disciplinary tasks between HR and facility/office management
- Interpersonal Skills & Discretion: Excellent communication skills with a "can-do", service-oriented attitude, combined with a high level of discretion and professional ethics when handling sensitive or confidential HR data
What the job involves
- We are seeking an autonomous, highly organized, and bilingual HR & Office Manager to join our Paris team for a 9-month fixed-term contract (CDD).
- In this dual-hatted role, you will be the backbone of our Paris site, managing day-to-day HR administration and office operations for approximately 70 employees
- This role goes beyond supporting the Paris office and will play an active part in delivering global People initiatives, partnering across teams and regions, and ensuring alignment between local practices and our wider people strategy.
- You will act as the key point of contact on the ground, bridging the gap between local employees, local employee representatives (CSE), and international stakeholders, ensuring smooth administrative operations, full local compliance, and a welcoming workplace environment
- Onboarding & Offboarding: Manage the end-to-end administration for new joiners and leavers, including DPAE registration, drafting employment contracts, amendments, and preparing final settlements (solde de tout compte)
- Personnel Administration: Maintain and update employee physical and digital files, ensuring 100% compliance with French labor law and internal policies
- Payroll: Partner closely with our HR colleague and external company to coordinate and provide monthly payroll inputs, track leaves, absences, and overtime
- Employee Relations Support: Serve as the first point of contact for day-to-day employee queries regarding contracts, benefits, and workplace guidelines
- Regulatory Compliance: Audit and streamline local HR processes, ensuring all employment documentation, employee records, and Syntec classifications are fully optimized and up to date
- HR Processes & Programmes: Lead and support key people initiatives and cyclical HR processes, including performance reviews, talent and succession planning, employee relations, engagement initiatives, compensation reviews, and the implementation of global HR programmes and policies. Partner with managers and colleagues across teams and regions to deliver people initiatives and continuous improvements
- Act as the practical coordinator for the CSE (Comité Social et Économique), organizing meetings, preparing required documentation, and assisting local leadership in maintaining healthy social dialogue
- Facilities & Workplace: Oversee daily office operations, workspace organization, and maintain high standards of safety and comfort in the Paris office
- Vendor Management: Manage relationships with local suppliers (cleaning, office supplies, utilities)
- Event Planning: Coordinate local team-building activities and office events
Our take
Papirfly is a Norwegian brand management platform that helps companies manage, create and distribute their brand assets in a unified and coherent way. The Papirfly platform requires no tech skills and allows marketers, designers, and sales teams to leverage all visual and commercial aspects of a brand in one place and maintain their brand images across every operational wing.
Papirfly was launched in 2000 and has continued to grow, with large investment firm Verdane buying it out in 2022. This buyout provided Papirfly with extensive networks, expertise, and the ability to expand internationally. The latter was also bolstered by Papirfly’s previous merger with UK-based BrandMaster and acquisition of Swedish Meriworks.
After its substantial funding from Verdane, expansion is clearly on the mind of Papirfly. The company already has offices in Europe and America and is using some of its funding to invest in R&D. Whether it expands through acquisitions or organic growth remains to be seen, but with more than 30 Fortune 500 companies including IBM and Pfizer as clients and more than a million users, Papirfly is ripe for growth.
Freddie
Company Specialist at Welcome to the Jungle
Insights
6% employee growth in 12 months
Company
Company HQ
St. Hanshaugen, Oslo, Oslo
Leadership
Luke Oubridge
(CEO)Luke is an experienced COO and CEO, having previously worked at Monolith, Fuse Universal, Yieldify, and Red Deer. They also spent 10 years at Accenture in various Finance Roles.
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