Senior Accounts Payable Specialist, Chowbus
$60-70k
Restaurant POS & management system
Open for applications
Restaurant POS & management system
101-200 employees
Open for applications
$60-70k
101-200 employees
Company mission
To help diners to discover new and exquisite dishes, and to give traditional mom-and-pop restaurants a fighting chance to succeed without compromising who they truly are.
Role
Who you are
- This role requires a high level of professional judgment, analytical problem-solving, and process optimization, and will serve as a key partner to internal teams and external vendors
- The ideal candidate is detail-oriented, highly organized, and proactive, with an ability to manage high volumes of transactions while maintaining accuracy, efficiency, and scalability
- Bachelor’s degree in Finance, Accounting, Economics, or a related field
- 4+ years of full-cycle accounts payable experience in a high volume environment. Multi-entity preferred but not required
- Strong knowledge of W9/W8/1099 requirements and year-end reporting
- Proficiency in Excel (including VLOOKUPs and pivot tables)
- Proven ability to manage reconciliations, track variances, and maintain vendor relationships
- In depth knowledge of Ramp preferred, but not required
- Basic knowledge of administrative and clerical procedures and systems
- Effective written and verbal communication skills
- Excellent analytical, problem-solving, and critical-thinking skills
- Detail-oriented, with a high degree of accuracy and the ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Strong communication and presentation
- Ability to work collaboratively with cross-functional teams
- Ability to problem solve independently
- Ability to find solutions to increase efficiency and effectiveness
- Ability to interpret policies, apply judgment, and make independent decisions
- Familiarity with internal controls and audit standards
What the job involves
- The Senior Accounts Payable Specialist is responsible for owning and managing the full Accounts Payable (AP) cycle and ensuring accurate, compliant, and timely processing of all payables activities
- This position will independently evaluate invoice discrepancies, analyze and reconcile vendor accounts, recommend and implement process improvements, and uphold strong internal controls
- Process vendor invoices daily in Ramp, ensuring accuracy, timeliness, and appropriate coding
- Review, investigate, and resolve invoice discrepancies independently
- Manage vendor onboarding and maintain vendor master data, including W-9/W-8 forms and contracts
- Serve as the primary liaison for vendor inquiries, ensuring professional and timely resolution
- Oversee distribution, tracking, and administration of company-issued credit cards
- Review and approve employee expense reports in compliance with T&E policies
- Educate employees on reimbursement and credit card procedures
- Reconcile vendor statements, resolve discrepancies, and maintain accurate ledgers
- Reconcile AP-related balance sheet accounts, including cash, credit card, AP, and clearing accounts
- Support month-end close and provide financial reporting as needed
- Prepare and submit year-end 1099 reporting in compliance with IRS deadlines and requirements
- Maintain documentation to support audit readiness and regulatory compliance
- Support internal and external audits by providing documentation, analysis, and explanations
- Identify operational gaps and recommend process enhancements to increase efficiency and control
- Collaborate with finance leadership to establish scalable AP best practices
- Respond to internal inquiries related to invoice submissions, payments, and expenses
- Provide financial data and analytical support to business leaders as needed
Our take
Originally founded to expand the customer base of “mom and pop” Asian food restaurants, Chowbus has grown to become a delivery, pickup, and point-of-sale technology company. By evolving its services, it has weathered the customer drought of COVID-19.
Chowbus’s POS technology claims to save business owners up to $8000 a month in labour costs whilst enabling businesses to grow by around 25%. Its takeaway app provides customers with a way to select food from various restaurants in one order, a novel concept that differentiates the company from large competitors.
Its focus on Asian food provides Chowbus with a unique identity within the market, and its acquisition by Fantuan, an Asian food-focused marketplace based in Canada will aid Chowbus’s growth intentions.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 7 rounds)
Aug 2023
$40m
LATE VC
Aug 2022
$15.3m
EARLY VC
Total funding: $123.6m
Company benefits
- Medical, dental, and vision insurance
- 401(k)
- 100% employer-paid Short-Term Disability (STD)
- 100% employer-paid Life Insurance and option for additional employee-paid Life Insurance
- 100% employer-paid Accidental Death and Dismemberment (AD&D) Insurance and option for additional employee-paid AD&D Insurance
- Company holidays
- Birthday off
- Paid Parental Leave
- Flexible Paid Time Off (PTO)
- Employee Assistance Program (EAP)
- Fuel reimbursement
Company HQ
Chicago Loop, Chicago, IL
Leadership
Suyu Zhang
(Co-Founder & CTO)Previously iOS Engineer at Raise.com, Co-Founder & CTO at Weelio, and iOS Engineer at AKTA and After School App.
Linxin Wen
(Co-Founder & CEO)Previosuly Studied at Education Illinois Tech Stuart School of Business
Share this job
View 10 more jobs at Chowbus