Office and People Manager, Prismic

• Proven experience in onboarding, HR project coordination, and office management
• Highly organised with excellent time-management skills
• Strong interpersonal and communication abilities (written and verbal)
• Comfortable working independently, taking initiative, and solving problems
• Some exposure to culture and workplace management
• Tech-savvy, with a mindset for automation and process optimisation
• Fluent in English and French
• Empathetic, trustworthy, and confidential with HR-related information
• Comfortable working on-site in Paris (4 days/week for onboarding, 2 days/week rest of the time)-
• Willingness to handle administrative tasks (e.g., rent, utilities)
• Comfortable working closely with leadership

Desirable

• The Office Manager ensures a smooth and engaging employee experience by designing and delivering efficient people processes and cultivating a workplace environment that promotes employee well-being, collaboration, and productivity
• This role spans a diverse set of responsibilities—from onboarding and office operations to wellness, team-building events, automation, and policy management
• Coordinate and continuously improve the full-cycle onboarding and pre-onboarding process
• Coordinate employee travel and logistics for onboarding at Prismic HQ
• Prepare, update, and manage onboarding documentation and welcome kits
• Plan, schedule all Onboarding Sessions, and host the Office onboarding session. Collaborate with cross-functional teams for role-specific onboarding
• Ensure all necessary equipment and access is arranged in coordination with IT and relevant teams
• Maintain regular communication with new hires before and during onboarding
• Collect and analyse onboarding feedback to identify opportunities for improvement
• Support the off-boarding experience and ensure all off-boarding tasks are handled smoothly
• Foster a supportive & engaging office culture aligned with the global culture & engagement strategy
• Coordinate all wellness initiatives (e.g., yoga sessions )
• Coordinate employees pulse checks in place
• Analyse well-being data and implement action plans in collaboration with the Head of People
• Take care of snacks and office perks to boost morale and create a welcoming environment
• Oversee office upkeep, workspace readiness, and equipment maintenance
• Liaise with vendors, suppliers, and building management
• Manage operational processes such as invoice review and coordination with the Finance team
• Ensure a smooth day-to-day experience in the Paris HQ for both remote and in-person teams
• Partner with the Head of People to roll out key HR initiatives and projects
• Own the internal policy documentation system and ensure easy employee access
• Propose and implement internal communication improvements (e.g., for weekly all-hands or Vortex meetings)
• Identify, implement, and maintain automations to streamline people processes and boost team efficiency
• Own the planning and execution of quarterly team building events and make sure they are aligned with the company values & culture strategy
• Co-organise and coordinate company-wide global team buildings once or twice a year, end-to-end
• Collaborate with stakeholders, external vendors, and venues to ensure smooth delivery of events
• Track feedback and continuously iterate on the team-building experience
• Department: People Team
• Reports To: Head of People