Senior Concierge Meeting & Events Associate, IQVIA

• This role requires expertise in venue sourcing, stakeholder coordination, contract negotiation, compliance verification, and overall event logistics management
• At least 5 years of experience in event organization (medical/pharmaceutical events preferred)
• Self-motivated individual with strong project management skills
• Advanced English proficiency (Portuguese preferred)
• Experience using Cvent for event and venue sourcing
• Strong organizational skills, ability to meet detailed timelines and budgets
• Excellent vendor management and stakeholder communication skills
• Flexible working hours may be required to accommodate event schedules

Desirable

• Join our dynamic Global Concierge Travel Team at IQVIA, where we are committed to delivering excellence in corporate events and travel management for our employees and clients worldwide
• Our team ensures seamless event execution, vendor coordination, and travel logistics, creating impactful experiences
• The Senior Concierge Meeting & Events Associate will be highly organized and self-motivated associate to plan and execute corporate meetings and events efficiently
• Adapt to various event types, from corporate conferences to large-scale gatherings
• Source and select venues that meet event-specific requirements and internal client preferences, from hotels to unique venues
• Provide on-demand venue sourcing support and curated selections
• Deliver side-by-side location/venue comparisons based on client needs
• Structure seamless travel itineraries incorporating restaurant bookings, curated experiences, and activities
• Negotiate contracts to maximize savings and minimize cancellation risks
• Maintain a database of preferred venues and vendor contacts
• Lead coordination with multiple stakeholders, including suppliers and internal teams, ensuring flawless event execution
• Collaborate with the Purchasing department to facilitate approvals and supplier payments
• Manage vendor relationships, ensuring efficiency and cost-effectiveness
• Utilize event management platforms like Cvent for venue management and proposal tracking
• Conduct 100% of hotel space searches through Cvent, ensuring optimal selections
• Negotiate optimal rates and concessions, leveraging supplier relationships
• Oversee event logistics, including travel bookings associated with meetings and events
• Ensure compliance with pharmaceutical regulations, company policies, and industry standards
• Track and report on sourcing metrics, cost savings, and vendor performance
• Stay updated on industry trends, new venue openings, and emerging markets
• Demonstrate initiative in solving challenges and overcoming sourcing obstacles
• Continuously improve event processes and adapt to client-specific needs