Executive Assistant, Fireworks AI
$140-180k
+ Equity
More information about location
5 days a week in office (San Mateo, CA)
Generative AI platform enabling rapid scaling for developers and businesses
Posted today
Generative AI platform enabling rapid scaling for developers and businesses
101-200 employees
Posted today
$140-180k
+ Equity
More information about location
5 days a week in office (San Mateo, CA)
101-200 employees
Company mission
To help every organization unleash the full power of artificial intelligence.
Role
Who you are
- We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our senior leadership team
- This is a high-trust, high-autonomy role for someone who operates with discretion, moves fast, and takes genuine ownership of keeping leadership effective and well-prepared
- The ideal candidate is not just an organizer — they're a thoughtful partner and a trusted confidant
Desirable
- Background in a fast-paced environment — finance, technology, AI, or startups preferred
- Clear, upfront communicator — comfortable navigating ambiguity with confidence and composure
- Meticulous attention to detail, especially across scheduling and travel; able to prioritize effectively in high-pressure environments
- Strong written and verbal communication skills; professional and warm in every context
- Strong interpersonal relationships — a natural relationship-builder who earns trust quickly across all levels of an organization
- Good judgment — knows when to act independently and when to loop in
- Tech-savvy and comfortable with modern productivity tools
- Familiarity with AI tools or workflow automation — able to help build and maintain systems that reduce manual lift
What the job involves
- You'll be the connective tissue between our executives and the world around them, bringing sound judgment and a calm, professional presence to everything you do. This is fully in-office role based in San Mateo where you will support multiple executives
- Calendar & Schedule Management: Manage complex, multi-executive schedules. Strategically prioritize and protect time in alignment with business objectives
- Communication & Correspondence: Own the executive inbox. Triage, prioritize, and respond on their behalf — redirecting vendors and external requests with warmth and professionalism. Draft responses and correspondence as needed
- Meeting Support: Ensure executives begin each day fully prepared: briefing notes, meeting context, open action items, and anything they need to walk in sharp. Prepare agendas and follow up on action items as needed
- Travel Coordination: Organize domestic and international travel end-to-end: flights, accommodation, ground transport, detailed itineraries, and expense reporting
- Confidential Support: Manage sensitive and confidential information with the utmost discretion and integrity
- Project Management: Support strategic projects, internal initiatives, and ad hoc research tasks. Able to pick up a thread and run with it independently
- Liaison Role: Serve as the primary point of contact between executives and internal/external stakeholders. Build relationships and stay attuned to what's happening on the ground
- Additional Administrative Support: Complete expense reports, handle personal tasks as needed, and support other executives as needed
Our take
Whilst the development of generative AI is thought to be the reserve of large companies like Open AI, smaller startups such as Firework AI are making this technology easier to access and develop for smaller companies wanting to handle specific business needs using AI. As an open-source model API, it has one of the largest user bases - with over 12,000 users leveraging Fireworks AI’s software.
Though lacking the brand name recognition of generative AI developers like Google and Meta, Fireworks AI differentiates itself in a market crowded with large competitors through its unique approach to deploying its software. It creates smaller, production-grade, customizable generative AI models that can be launched privately and securely, rather than the non-private and inflexible models built by larger companies.
After its 2025 Series C round of $250M, Fireworks AI has been valued at over $4B, an impressive sum for a David in a sea of Goliaths. The company plans to use its funding to reshape AI infrastructure as well as expand globally. It will be interesting to see how the company evolves with its potentially disruptive business approach to generative AI.
Freddie
Company Specialist at Welcome to the Jungle
Company
Funding (last 2 of 3 rounds)
Oct 2025
$230m
SERIES C
Jul 2024
$52m
SERIES B
Total funding: $307m
Company HQ
Redwood City, CA
Leadership
Lin Qiao
(Co-Founder & CEO)Previously a Senior Director of Engineering at Meta, a Tech Lead at Linkedin, a Research Staff Member at IBM Almaden Research Center and an Advisory Software Engineer at IBM Silicon Valley Lab.
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