Executive Assistant, Sage

• Bachelor’s degree
• 4+ years as an Executive Assistant
• Excellent written and verbal communication skills
• Proactive, self-starter who can anticipate needs, troubleshoot challenges, and implement solutions
• Excellent organizational skills
• Warmth and positivity: you love making people feel welcome and valued, whether they’re a team member of a visitor
• Experience working with Google Suite and Slack

Desirable

• Sage is seeking an Executive Assistant to support two members of our C-suite and company operations. In this role, you will go beyond traditional administrative support to act as a proactive operator and trusted partner, ensuring they are focused on the highest-impact work
• You will manage and optimize time, communications, and key operational workflows, while contributing to a seamless and thoughtful experience for employees, candidates, and external stakeholders. This role reports to the Employee Experience Lead and requires working at the office in Union Square every Tuesday–Thursday
• Support our C-Suite:
• In this role, you will provide dedicated support to two members of Sage's C-suite, anticipating needs and enabling them to focus on strategic priorities and company growth. Act as a trusted partner who brings structure, clarity, and foresight to daily operations
• Manage complex calendars:
• Own and optimize calendars by prioritizing, sequencing, and protecting time in alignment with company priorities. Proactively resolve conflicts, ensure meetings have clear purpose and context, and drive efficient use of time across both professional and personal commitments
• Travel Management:
• Arrange seamless domestic travel, including end-to-end logistics, itineraries, and real-time problem solving to ensure a smooth and efficient experience
• Stakeholder Management & Communications:
• Serve as a primary point of contact for internal and external stakeholders. Manage communications with clarity and intention, including drafting correspondence, screening inquiries, and prioritizing responses while maintaining a high standard of professionalism and tone
• Manage projects:
• Support and execute special projects as assigned, including research, event coordination, and operational initiatives. Identify opportunities to improve processes and implement more efficient ways of working
• Collaborate with Recruiting:
• Partner closely with the Recruiting team to coordinate Founder interviews, ensuring a seamless and high-quality candidate experience. Manage scheduling, communication, and logistics with precision and care
• Maintain confidentiality:
• Handle confidential and sensitive information with discretion and sound judgment, maintaining the highest level of trust and professionalism
• Values-Driven Communication:
• Act as a cultural ambassador in all interactions, embodying Sage’s values through clear, thoughtful, and respectful communication with employees, candidates, and external partners