Executive Assistant, Staffbase
1 Year Fixed Term Contract
$90-120k
+ Equity
Tuesdays-Thursdays in office
Office located in Tribeca, NY
Employee communications platform
Job no longer available
Employee communications platform
501-1000 employees
Job no longer available
$90-120k
+ Equity
Tuesdays-Thursdays in office
Office located in Tribeca, NY
501-1000 employees
Company mission
Staffbase's mission is to unite companies and their employees behind a common purpose.
Role
Who you are
- 2+ years of experience as an Executive Assistant
- Trustworthy & dependable - you will have access to highly sensitive information where discretion is required
- Highly motivated, organized individual with a strong attention to detail; you are able to work effectively and prioritize with minimal supervision
- Clear written and verbal communication skills, ability to communicate with all levels of leadership and across multiple offices and timezones
- Strong multi-tasker with an appreciation for the challenges of supporting a growing team and working asynchronously in a hybrid environment
- Ability to prioritize and handle multiple assignments at any given time while anticipating the needs of others
- Strong relationship management skills, ability to build a personal network throughout the company and work with a variety of personalities
- Bright, high-energy individual, with a passion to learn and contribute, strong adaptability in response to changing priorities and needs
- Experience in a fast-paced startup environment is a big plus as well as proficient using Google Suite, Slack, and Apple products
- Fluent English language skills
What the job involves
- We are looking for an experienced Fixed Term(1 Year Maternity Leave Backfill) Executive Assistant to support our North American Go-To-Market(GTM) Leadership Team.
- Your exceptional organizational skills and ability to navigate complex challenges with multiple stakeholders across ranging timezones will be instrumental in optimizing efficiency and fostering collaboration for our North America GTM Organization.
- Your dedication towards a great company culture will let our values of ‘We truly care’, ‘When you grow, we all grow’ and ‘We take ownership’ shine even brighter.
- If you're ready to be an architect of success, a true culture-builder and a spokesperson for our company values, we welcome you to embark on this exciting journey with us
- Make yourself a name as a wizard of time management as you coordinate all meetings to ensure efficient scheduling and prioritization of time, including daily management of 1:1s, team meetings, offsite meetings, customer/stakeholder meetings across time zones
- Effectively interfacing with external partners, key customers and team members on the North American Leadership Team’s behalf
- Conserve Leadership’s Team time by reading and routing email, initiating meetings, and if applicable, drafting letters and documents
- Ensure the Leadership Teams are prepared for upcoming meetings, presentations, and projects by gathering materials necessary
- Provide support with travel planning and expense management
- Lead and/or coordinate with other departments to execute things like team events, social gatherings, recognition gestures, and team, department and company offsites
- Support the GTM organization with various coordination relating to talent and learning programs
- Work cross-functionally to ensure communication is efficient and clear between teams
- Play a culture ambassador and community builder role for the whole company
- Prepare presentations, decks, agenda, reports, and other materials
Our take
Since launching in 2014, Staffbase has grown into a major name in the internal communications niche. Its platform is used by the likes of Samsung, ALDI, DHL, and Domino’s to create branded, mobile-first communication and information sharing tools which can access a company’s intranet from anywhere.
Staffbase has managed to set itself apart to some extent from the range of other internal communication apps like Slack and Teams by focusing on building a product tailored towards dedicated internal communication teams, rather than taking a more general approach.
This is proving to be a good decision as, with the shift to remote and hybrid working, the last few years have seen Staffbase gather serious momentum. A 2021 merger with Canadian competitor Banantang has been followed up by a series of major funding rounds and a rise to unicorn status. As well as this, it’s been expanding its own product portfolio through a number of strategic acquisitions as it looks to stay ahead of the competition.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
9% employee growth in 12 months
Company
Funding (last 2 of 7 rounds)
Mar 2022
$119.7m
SERIES E
Mar 2021
$145m
SERIES D
Total funding: $318m
Company benefits
- Financial Benefits: Let’s talk about money – all Staffbase employees get stock options granted (ESOP). When the company wins, you win, too. Additionally, we offer country-specific pension plans to all employees.
- Health@Staffbase: We care about your physical and mental health. Staffbase provides mental health resources with certified clinicians via phone, email, chat, and video. Beyond healthy snack options, drinks, and dynamic workspaces, we also offers free sports courses.
- Ongoing Learning: We thrive on personal and professional growth. Every employee gets €1,800/$2,200/£1,650 per year to spend on education.
- Parental Leave: We recognize that one of the most special events in an individual's life is the birth or adoption of a child. We offer paid parental leave options for all employees.
- Flexibility: When it comes to your personal life, it’s not our place to dictate your schedule. We offer flexible work from home as well as full-time and part-time options.
- Generous Vacation Policies: Taking time off is important. We want you to take vacation and give your body and mind a break when you need it.
- Fun Stuff: From virtual art nights to scavenger hunts: there are no limits when it comes to fun team building activities at Staffbase. Once a year, we all gather for THE ONE BIG internal event: Staffbase Camp.
- Giving Back: Giving back is important to us. Every employee can volunteer one day per year at an organization of choice. On top, Staffbase contributes with a donation.
- Lease a Bike: We offer our employees loaned bicycles and cyclists' safety equipment as a tax-free benefit. It’s an initiative to promote healthier journeys to work and to reduce environmental pollution. This benefit is currently available in Germany, UK, and the Netherlands.
Company HQ
Altchemnitz, Chemnitz, Germany
Leadership
Martin Böhringer
(CEO)Previously co-founded productivity app builder startup Hojoki, serving as CEO before co-founding Staffbase.
Lutz Gerlach
(COO)Before Staffbase, co-founded and served as COO of Hojoki.
Frank Wolf
(President)Previously worked in Social Technologies and Collaboration for T-Systems Multimedia Solutions (T-Mobile), following seven years as a Manager for Accenture.
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