Administrative Assistant, Dow Jones
Dow Jones Technology
$70-90k
Office located in Ave of the Americas, NYC
Business news & financial information publishing
Be an early applicant
Business news & financial information publishing
1001+ employees
Be an early applicant
$70-90k
Office located in Ave of the Americas, NYC
1001+ employees
Company mission
To deliver trusted news and data to help businesses and society make decisions for a better future.
Role
Who you are
- Experience combining senior-level executive support and project management, ideally within cross-functional, internationally distributed teams across multiple time zones
- Strong capability to track initiatives, manage stakeholder follow-ups, and organize complex events; familiarity with project tracking tools (e.g., Google Sheets, Jira, Smartsheet) is a plus
- Exceptional executive writing skills, including a native ability to draft and edit professional messaging for tone, clarity, precision, and authority
- Deep interest in learning the "players" and business rhythms of a matrixed, global organization, with a proactive, solutions-oriented mindset
- A bias toward action, a strong sense of ownership, and the judgment to know when to escalate and when to solve quietly
- Bachelor’s Degree -OR- Equivalent Work Experience
What the job involves
- As the Administrative Assistant for Dow Jones Technology, you will support a range of strategic planning and initiatives across the organization
- You will move beyond foundational administrative support to actively drive project execution, coordinate strategic initiatives, manage processes, and ensure the smooth operation of the executive office
- In this role, you will manage complex schedules, oversee daily operations, and take ownership of project milestones, event coordination, and executive briefings. You will have an integral role in driving change, adapting new processes, and fostering culture growth across a variety of business units. You will report to the Chief of Staff - Dow Jones Technology
- Manage complex, dynamic calendars for the Chief of Staff, Product Management, and Design + Research leaders, resolving conflicts proactively across a globally distributed team
- Coordinate end-to-end domestic and international travel and oversee expense management
- Draft clear, concise, and professional executive communications, ensuring tone, clarity, precision, and authority
- Build trust and rapport across the Technology team and other organizational stakeholders through reliability and professional diplomacy
- Provide solutions-oriented support by proactively resolving issues and anticipating the needs of the executive office
- Project Tracking: Plan, execute, and monitor the progress of departmental projects, ensuring milestones, deadlines, and strategic goals are met
- Process Improvement: Support operational excellence by identifying bottlenecks, streamlining tasks, and owning recurring processes to improve department-wide efficiency
- Event & Meeting Facilitation: Organize and drive the agenda for staff meetings, town halls, offsites, and executive briefings. Capture actionable notes and follow up on project deliverables
- Culture & Change Initiatives: Assist with and drive execution of cultural initiatives such as hackathons, team building, and onboarding programs to enhance the overall team experience and steer change management
Our take
Dow Jones is a global leader in news and business intelligence, powering a range of well-respected brands, including The Wall Street Journal, Financial News, MarketWatch, and more. The company delivers its content to consumers through a range of formats, such as print, digital, mobile, and live events.
As companies seek to draw Millennials and Gen Z consumers to their platforms, adaptability is vital, since they are driving the demand for innovative tools and techniques, as the world evolves toward the digital-first era. Dow Jones has proven its ability to meet product optimization challenges with its reimagined Factiva offering that includes a list of new features, such as personalized results, an easy-to-use modern interface, and faster free-text search, all with a mobile-first design that adapts to any device.
The company has also focused on new product innovation by expanding its portfolio of capabilities and partnerships, further expanding into AI-powered personalization technologies and ongoing digital transformation. Already a powerhouse in the market, Dow Jones is well set to capitalize on future expansion and innovation opportunities.
Steph
Company Specialist at Welcome to the Jungle
Insights
3% employee growth in 12 months
Company
Company benefits
- 20 weeks of parental leave
- 4 weeks of paid caregiver leave
- Up to 4 weeks of remote work per year
- 1 paid volunteer day annually
- $700 caregiver reimbursement
- Headspace emotional wellness membership
- ClassPass fitness and wellness membership
- Financial rewards for well-being activities
Company HQ
Theater District, New York, NY
Leadership
Almar Latour
(CEO)Before becoming the CEO of Dow Jones and Publisher of The Wall Street Journal, they were the Publisher of Barron’s Group and Executive VP of Dow Jones. They were also the previous Executive Editor of The Wall Street Journal.
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