Executive Business Partner, Marqeta

• 5+ years of professional experience in administrative support, with 2+ years of Executive level support (either C-Suite at a similarly-sized firm, or VP+ at a larger company)
• Demonstrated ability to manage executives' calendar and administrative needs with precision, speed, discretion, and exceptional attention to detail
• Experience supporting an executive with access to highly sensitive information (ideally a CHRO, CFO, CLO, or comparable role)
• Ability to perform this role in-person in our Oakland office every Tuesday, with willingness to be present in-person for other key moments (Board meetings, leadership team onsites, etc)
• Strong proficiency with Google Workspace, Slack, Zoom, and other key tools for managing work in a distributed global environment

Desirable

• Provide primary executive support to the CFO - including calendar management, expense reports and complex travel arrangements
• Light administrative support (calendars and expenses) to select members of the CFO leadership team
• Manage a complex and dynamic calendar, navigating frequent changes and prioritizing meetings with sound judgment
• Coordinate domestic and international travel with precision - including flights, hotels, ground transport, and dining - ensuring alignment with the CFO’s preferences and standards
• Prepare and process expense reports accurately and efficiently within a timely manner
• Coordinate and prepare materials for team Town Halls, leadership team meetings and team on-sites in coordination with the CFO and the People Business Partner
• Create, track and coordinate special projects such as team OKRs, operational calendars, etc
• Assist in tracking and coordinating milestone and holiday gifts
• Anticipate needs, stay several steps ahead, and respond quickly in a highly fluid environment
• Manage light operational or finance-related activities such as purchase orders and vendor coordination
• Be willing to jump in wherever needed - whether that’s coordinating a last-minute meeting, troubleshooting a travel issue, or running out to grab coffee
• Communicate clearly and professionally across the CFO’s leadership team and cross-functional partners
• Maintain discretion, professionalism, and a sense of humor - even when things change unexpectedly
• Your Manager: Maija Muncy, Chief of Staff

• Application Submission
• Recruiter video call
• Hiring manager video call
• Virtual "Onsite" consisting of 4-5, 45 min calls
• Offer!