Legal Assistant, Cision

Salary not provided

Docusign

Mid and Senior level

Chicago

PR and marketing software

Posted today

PR and marketing software

1001+ employees

B2BAnalyticsCommunicationDigital MediaSaaSData AnalysisMedia

Posted today

Salary not provided

Docusign

Mid and Senior level

Chicago

1001+ employees

B2BAnalyticsCommunicationDigital MediaSaaSData AnalysisMedia

Company mission

To use their software to provide prompt and professional resolutions that allow PR and Marketing professionals to focus on optimal communication.

Job

Company

Role

Who you are

Bachelor's Degree (or equivalent experience)
3–5 years of experience supporting in-house legal departments or law firms in a fast-paced, corporate environment
Prior experience providing administrative, calendaring, and document support to legal teams, including attorneys and legal operations professionals
Basic understanding of fundamental concepts, practices and procedures and ability to apply in varied situations

What the job involves

The Legal Assistant provides high-level administrative and operational support to the legal department, ensuring the team runs smoothly and efficiently
This role manages scheduling across global time zones, maintains internal systems and records, and supports coordination of invoices, expenses, and legal team activities
The position is essential to the day-to-day organization and communication flow of a fast-paced, collaborative legal team
Independently manage complex scheduling across global time zones, including supporting the General Counsel and Deputy General Counsel’s calendars, legal team meetings, and external partner calls. Book travel and handle logistics as needed
Maintain legal department systems, trackers, and shared folders
Support data entry, file management, and organization across contract logs, matter management tools, and cloud-based filing systems to ensure documents are accurate and up to date
Process legal invoices and manage expense submissions
Review incoming legal invoices for completeness and cost code accuracy, submit for approval, and track expenses and accruals in collaboration with General Counsel and finance
Support onboarding and team culture initiatives
Help welcome new legal team members by managing onboarding checklists, scheduling introductory meetings, and assisting with team engagement activities, events, and celebrations
Prepare meeting agendas, presentations take notes, and track follow-ups
Draft agendas, PowerPoints for meetings, capture key takeaways and action items, and assist with meeting logistics for department-wide meetings, vendor check-ins, and project-related calls
Coordinate document execution and signature workflows
Manage signature requests and routing of standard agreements using DocuSign or other tools. Ensure timely execution and proper filing of completed documents

Our take

As marketing and PR continues to be digitised, software that helps streamline and make their communication more efficient is in high demand. Cision ranks amidst the top PR Software companies and boasts over 100,000 public relations and marketing professionals globally.

The company is well established as a Media and Influencer Targeting Software and has rapidly become the market leader. As influencers have become more plentiful and effective, there is a forecast growth of brand spend on influencer marketing. Tools such as Cision are therefore looking to be in higher demand.

It is a global enterprise with a vast team of over 2000 employees, making it a company able to deal with high-frequency requests. Cision is already ranked as a leader in the $3 billion communications intelligence software and services market. In February 2023, Cali Tran took over as CEO, having previously led the influential Brandwatch which was one of four high-profile acquisitions made by Cision between 2021 and 2023.