Office Manager, Array Labs

• 5-10 years of experience in office management, administrative assistance, or workplace operations
• Available to work on-site five days a week
• Strong organizational and time-management skills, with the ability to juggle multiple priorities in a fast-moving environment
• Warm, proactive communicator who takes initiative and follows through
• Proficient with Google Workspace (Gmail, Calendar, Drive) and workplace tools, such as Slack
• To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State

Desirable

• Array Labs is seeking a full-time Office Manager to serve as the operational heart of our headquarters, on-site, five days a week
• You will own everything that makes our office a great place to work, from managing facilities and vendors to coordinating team events and providing administrative support
• This role is ideal for someone who takes genuine pride in creating an exceptional workplace experience and finds satisfaction in making an organization run smoothly behind the scenes
• Serve as the primary point of contact for all office operations, including facilities, vendors, building management, and day-to-day office needs
• Maintain a well-stocked, organized, and welcoming office environment, proactively managing supplies, equipment, and services
• Provide administrative support to the COO, assist with email and calendar management, as well as booking travel and expense tracking
• Plan and execute team events, company off-sites, all-hands logistics, and recurring office celebrations
• Coordinate new hire onboarding logistics, including desk setup, office access, welcome kits, and first-day experience
• Manage meeting room scheduling, visitor management, catering, mail, and package handling
• Coordinate office visitors (candidates, vendors, investors), including greeting and welcoming guests, conducting office tours, etc
• Oversee ongoing maintenance, janitorial service, and as-needed repairs in the office

• We will conduct interviews via Google Meet with the potential for an onsite visit; the typical process takes around 3-5 weeks to complete from start to finish