Payroll Manager, Smartsheet
$105-135k
Dynamic workspace platform for collaboration
Job no longer available
Dynamic workspace platform for collaboration
1001+ employees
Job no longer available
$105-135k
1001+ employees
Company mission
to empower anyone to drive meaningful change — for themselves, their businesses, and the world.
Role
Who you are
- Bachelor’s degree in Finance, Business, Accounting or related discipline
- 7+ years direct payroll experience with multiple US jurisdictions/currencies
- Experience partnering across functional lines with effective interpersonal skills consistent with our values and commitment to service
- Deep demonstrated understanding of payroll and tax labor law
- Experience with SOX or similar control oversight
- Familiarity with Fidelity, Workday, OSV Atmosphere, Cloudpay or other payroll and HR equivalent systems
- Knowledge and mindset for automation and improvements to streamline processes for scalability
- Ability to work independently, manage shifting priorities, demonstrate good personal judgment, and handle tasks
- Advanced level of proficiency using Microsoft Office and Google worksheets
- Highly analytical with working knowledge of general payroll protocols and accounting principles
What the job involves
- Smartsheet is looking for an experienced Manager of Payroll to join and lead a growing team in a high-growth Software as a Service (SaaS) company
- You will actively support America’s payroll, while also playing a key role in shaping our process for continued growth and the increasing complexities of payroll and benefits compliance
- You have exceptional communication skills and the ability to think outside the box for problem solving and solutions
- We are looking for process improvers that can easily pick up and oversee the payroll operations responsibility with minimal supervision and take pride in providing world class customer experience to employees globally
- You will report to the Sr. Manager
- Own the end-to-end payroll processing for our Americas entities, ensuring accuracy, compliance, and timeliness
- Partner with cooperative teams in HR, Benefits, Compensation, Stock, Sales Operations, Accounting, Treasury and Tax
- Serve as the go-to resource and subject matter expert for all United States payroll-related matters and Costa Rica as needed
- Assist with off-cycle payrolls related to bonus, commission, and stock as needed including occasional opportunities to provide back-up for international entities
- Review and approve off-cycle terminations for US employees
- Document and maintain payroll standard operating procedures
- Ensure compliance with and proper execution of SOX controls within the payroll cycle
- Review payroll audit reports and process adjustments with third-party vendor (OSV)
- Reconcile payroll tax deposits, funding and Quarterly returns including amendments
- Prepare Year-end reconciliation and review W-2/W-3 filings
- Support system integrations/workflows between HR and Global payroll systems and resolve discrepancies
- Drive continuous improvement initiatives to improve payroll operations, data integrity, and reporting capabilities
- Keep informed of federal, state and local compensation laws and regulations to ensure company compliance
- Directly assist employees and managers on payroll-related questions and/or issues
- Participate in special projects, month-end close, external audits or ad hoc analyses as assigned
- Maintain sensitive and confidential information with the highest degree of integrity and privacy
Our take
With teams increasingly moving to remote work across many industries, companies have been reaching for tools to keep operations smooth and communications open. Founded in 2005, Smartsheet is a cloud-based work management platform helping a vast range of companies, from small businesses to large enterprises, plan, track, and report on work.
Like other team collaboration software companies, such as Lucid and Atlassian, Smartsheet saw strong growth in the early 2020s and achieved 17% year-on-year revenue increases through 2025. If the company can maintain this success, it stands to make real gains in a global team collaboration market expected to be worth about $20 billion by 2028.
Smartsheet has embedded itself across various industries, with deep integrations with applications from the likes of Salesforce, Atlassian, Google, and Microsoft, making it the first work management sector Unicorn to reach $1 billion in recurring annual revenue in 2024. Thanks to its successes, it was bought by Blackstone and Vista Equity Partners for $8.4 billion in 2025 with an eye on further international scaling, leveraging the reach of its new parent companies.
Steph
Company Specialist at Welcome to the Jungle
Insights
7% employee growth in 12 months
Company
Funding (last 2 of 7 rounds)
May 2017
$60m
SERIES F
May 2014
$35m
SERIES E
Total funding: $127.4m
Company benefits
- Lucrative Employee Stock Purchase Program (15% discount)
- 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
- Monthly stipend to support your work and productivity
- Flexible Time Away Program, plus Incidental Sick Leave
- Up to 24 weeks of Parental Leave
- Personal paid Volunteer Day to support our community
- Opportunities for professional growth and development including access to LinkedIn Learning online courses
- Company Funded Perks, including a counseling membership, primary care membership, local retail discounts, and your own personal Smartsheet account
- Teleworking options from any registered location (role specific)
- HSA, 100% employer-paid premiums, or Buy-up medical/vision and dental coverage options for full-time employees
- Equity - Restricted Stock Units (RSUs) with all offers
- US employees are automatically covered under Smartsheet-sponsored life insurance, short-term, and long-term disability plans
- US employees receive 12 paid holidays per year
Company HQ
West Bellevue, Bellevue, WA
Leadership
Mark Mader
(President & CEO)Having studied at Dartmouth, Mark spent 2 years as a Greenwich Associates Research Associate before 10 years at Onyx Software. They then founded Smartsheet in 2005 as CEO.
Brent Frei
(Founder & Board Member)Brent worked at Motorola and Microsoft for 4 years before founding Onyx Software in 1994 and Smartsheet in 2005. They have been a Board Member since, alongside working as CEO of TerraClear.
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