Payroll and Travel & Expense Administrator, UVeye

• This position requires strong knowledge of payroll processing, pay codes, and reimbursement handling, as well as a structured, proactive approach to expense and travel management
• Minimum 4 years of experience in payroll processing
• Strong knowledge of payroll systems (e.g., ADP, Paychex, Paycom)
• Familiarity with expense management tools (e.g., Navan, Concur, Expensify)
• Solid understanding of federal/state payroll regulations and tax filings
• High attention to detail and data accuracy
• Proficient in Excel and financial reporting tools
• Excellent interpersonal and written communication skills
• Highly organized with a structured daily work routine and follow-through

Desirable

• We are looking for a detail-oriented Payroll & T&E Administrator to join our Finance team
• This role will support the end-to-end payroll process in collaboration with HR and our third-party PEO provider, ADP, and will also manage the daily administration of our Travel & Expense (T&E) program
• Coordinate payroll processing with HR and ADP for bi-weekly and semi-monthly pay cycles
• Validate timesheets, PTO, bonuses, commissions, and deductions
• Validate and apply pay codes accurately (e.g., bonuses, commissions, severance, relocation lump sums, stipends, and reimbursements)
• Ensure proper tax setup and compliance with federal, state, and local payroll tax laws
• Manage and track open tax filings, amendments, and jurisdictional updates with ADP
• Submit and follow up on ADP Workforce Now cases and troubleshoot issues as needed
• Reconcile payroll-related general ledger accounts and ensure payroll accuracy
• Assist with year-end activities, including amended W-2s, 1099s, and payroll audits
• Respond to employee inquiries related to payroll, pay statements, and deductions
• Respond to employee inquiries about payroll, deductions, or pay statements
• Own the day-to-day administration of the company’s T&E program through Navan
• Review and audit employee-submitted expense reports for policy compliance
• Partner with Navan’s Customer Success Manager to maintain platform functionality, resolve issues, and optimize features
• Manage vendor relationships and negotiate corporate hotel rates and preferred travel terms
• Collaborate with Finance to reconcile T&E transactions and GL accounts
• Train all new employees on T&E systems, policies, and best practices
• Support internal audits and flag recurring violations or compliance concerns
• Recommend updates to travel and reimbursement policies in partnership with HR
• Partner closely with HR, who manages timecard inputs and employee data entry into ADP
• Collaborate with HR and Legal to ensure payroll and travel policies are legally compliant and up to date
• Support Finance leadership in process improvement, audit readiness, and vendor management
• Compliance & Documentation
• Maintain strict confidentiality and data integrity at all times
• Maintain accurate payroll and expense records
• Assist with internal and external audits related to payroll and expenses
• Stay up to date with labor laws and taxation changes affecting payroll and travel