Recruiting Operations Specialist, Asana
Organizing work in one connected space
Posted today
Organizing work in one connected space
1001+ employees
Posted today
1001+ employees
Company mission
To enable the world's teams to work together effortlessly.
Role
Who you are
- 2+ years of experience coordinating for executive leadership or senior-level recruiting teams
- Skilled at managing and optimizing recruiting content libraries—job descriptions, offer templates, standard operating procedures, and more
- Naturally process-minded—you love making things more efficient, repeatable, and easy to understand
- Take ownership of documentation and communication, especially when plans or priorities shift
- Comfortable navigating ambiguity and adapting in a fast-changing environment
- Proactive and solutions-oriented—able to spot gaps, anticipate needs, and surface insights
- Proficient in Asana, Workday, and Greenhouse
What the job involves
- As the Recruiting Operations Specialist, you’ll play a critical role in keeping Asana’s talent acquisition processes running smoothly and scaling thoughtfully! In your role, you’ll help shape the candidate and hiring team experience by coordinating for our Executive Leadership Recruiting team
- You’ll partner closely with Talent Acquisition, People Operations, and cross-functional stakeholders to streamline and optimize our recruiting programs. Whether you’re designing efficient workflows or spotting trends in candidate data, you’ll help build a hiring experience that reflects Asana’s values and supports our growth
- Own scheduling logistics for high-touch, high-volume executive roles and support complex, multi-stage interview loops
- Serve as the first line of support for executive leadership recruiters and hiring teams
- Own the international offer process and workflow
- Track and reconcile changes in candidate status, offers, and hires across systems to ensure data integrity
- Partner with Finance, People, and Talent Acquisition to track and manage approved headcount against hiring plans
- Coordinate with Compensation, Finance and People Operations to ensure accurate reconciliation of filled, open, and upcoming headcount
- Facilitate hiring manager enablement sessions and ongoing recruiter training to drive process consistency
- Maintain internal documentation and communication related to hiring plan changes and requisition management
Our take
Asana is a web and mobile application designed to help teams organize, track, and manage their work. Acting as a unified hub, it empowers teams to effortlessly generate projects, delegate responsibilities, set deadlines, and foster direct task-related communication, transcending the inefficiencies of traditional email-based coordination.
Despite facing competition from established players like SmartSheet in its market, Asana has navigated its path, bolstered by a successful Initial Public Offering in 2020 and a track record of startup triumphs. This strategic prowess has propelled Asana to amass a robust clientele exceeding 100,000 organizations, boasting notable entities such as Uber and Air France among its ranks.
Since its inception, Asana has undergone exponential growth, with its reach extending to offices sprawled across four continents worldwide. This expansion not only underscores its global footprint but also signifies its commitment to fostering diverse talent pools and catering to a broad spectrum of clients.
Steph
Company Specialist at Welcome to the Jungle
Insights
7% employee growth in 12 months
Company
Funding (last 2 of 8 rounds)
Jun 2020
$200m
CONVERTIBLE
Nov 2018
$50m
SERIES E
Total funding: $414.4m
Company benefits
- Benefits - From comprehensive health benefits including mental health programs and coaching to our in-house culinary program and supportive parental leave policies, our benefits are intentionally designed to ensure that you are energized, focused, and thriving
- Growth - We know that growth isn’t always linear, so we’ll support you in achieving your personal and professional goals. You’ll have the opportunity to take on big responsibilities that impact our success as a company and challenge you in new and fulfilling ways
- Development - We believe in providing everyone with coaching and mentorship. You’ll have access to Conscious Leadership training, success guides, free executive coaching, and our manager training and enablement program
Company HQ
Yerba Buena, San Francisco, CA
Leadership
Dustin Moskovitz
(Co-Founder & CEO)A Harvard economics graduate, Dustin co-founded Facebook in 2004 before branching off in 2008 to found Asana. They are also the co-founder of Open Philanthropy Project and Good Ventures.
Justin Rosenstein
(Co-Founder)Previously Engineering Manager at Facebook and a Product Manager at Google. Currently Co-Founder of One Project.
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