Lead Executive Administrative Business Partner, Pinterest
CEO Support
$118.5-244.1k
Eligible for equity
More information about location
1 day a week in office
Visual bookmarking tool for saving & discovering creative ideas
Be an early applicant
Visual bookmarking tool for saving & discovering creative ideas
1001+ employees
Be an early applicant
$118.5-244.1k
Eligible for equity
More information about location
1 day a week in office
1001+ employees
Company mission
To bring everyone the inspiration to create a life they love.
Role
Who you are
- 12+ years experience as an executive business partner with progressive responsibility, including 6+ years supporting a CEO
- Experience supporting a CEO at a publicly traded company is a must, and ideally a high-growth technology company
- Experience working within an Office of the CEO is ideal
- Thrive in a fast-paced, growth-oriented environment, demonstrating adaptability and resilience
- Excellent writing, communication skills and interpersonal skills
- Proficiency with G Suite, Slack, Workday, or Expensify is advantageous but not required
- Team-oriented experience, with demonstrated ability to collaborate effectively with other administrative staff and departments
- Is proactive, acts with urgency, and takes ownership over challenging, ambiguous tasks
- Impeccable organizational and time management skills with the ability to multitask and prioritize effectively under pressure
- Bachelor’s degree in a relevant field such as Business Administration or equivalent experience
- Ability to handle confidential information with integrity
What the job involves
- Pinterest is hiring a world-class Lead, Executive Administration Business Partner to support our CEO in a fast-paced, high-growth public technology company
- This is a role for a seasoned and exceptionally organized professional who is proactive, detail-oriented, sees around corners, and has high integrity and adaptability
- This pivotal role involves executing a wide range of administrative tasks and responsibilities to ensure the CEO’s efficiency and effectiveness in leading the organization
- Provide seamless CEO calendar management
- Keep CEO calendar current, with travel schedule up-to-date for the upcoming 1-2 months
- Anticipate needs, troubleshoot challenges, and look ahead for opportunities to optimize CEO time spent
- In partnership with the Office of the CEO, align CEO schedule with company operating rhythms and executive team schedules
- Proactively schedule large and complex meetings involving the CEO, ET, and/or external stakeholders
- Conduct quarterly calendar audits for the CEO to continuously enhance CEO productivity
- Manage CEO inbox with alacrity
- Flag important messages, e.g. from clients, board members, external stakeholders, etc
- Forward messages / escalations as needed to relevant owners
- Act on behalf of the CEO when appropriate by responding to emails as agreed upon with the CEO and Chief of Staff
- Support CEO preparation for all engagements, in partnership with Chief of Staff and the Office of the CEO
- Ensure CEO receives meeting agenda and content
- Capture meeting notes and action items, as needed
- Ensure all aspects of CEO travel handled with meticulous attention to detail
- Coordinate and book all travel in collaboration with Corporate Travel and Physical Security teams
- Work in close partnership with Office of the CEO to ensure a productive and sensible itinerary
- Maintain high level of responsiveness and professionalism in all communications
- Ensure timely and accurate responses to all inquiries
- Maintain the highest level of confidentiality and discretion in handling sensitive information
- Provide in-person support for LA office and offsite events, all-hands meetings, or specific working sessions
- Submit accurate and on time expense reports, purchase orders and invoices for payment
- Manage CEO’s employee recognition budget
- Manage an EABP to support the CEO’s administrative tasks
- Provide leadership or coaching to EABP staff within the company, helping to support their professional growth and development
Our take
Inspiration and ideas can pop into your head at any time, and with the growth of social media and networking, sharing these interests and gaining exposure has never been easier. Pinterest exists to display these moments visually, as a kind of digital pinboard allowing users to save and share digital images which have inspired them.
Pinterest's emphasis on visual discovery has differentiated it from competitors and created a more positive and fulfilling experience for its users. Pinterest in many ways provides a respite from the ceaseless negativity that plagues social media such as Facebook and Twitter, and this is perhaps responsible for its userbase expanding to 450 million users in 2022, driven by uptake mostly outside of North America.
Pinterest has not been immune to woes affecting the global tech sector and made about 5% of its workforce redundant at the end of 2022 and the start of 2023. Having restructured to face a challenging climate, it is well-positioned to resume its growth, which has increased consistently year on year. Its immediate goals are to continue to grow its user base and expand the uptake of its short video product, which it aims to monetize.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
9% employee growth in 12 months
Company
Company HQ
SoMa, San Francisco, CA
Articles
Leadership
Ben Silbermann
(CEO)Worked as a Product Specialist at Google for 2 years before leaving to work on his own apps, which led to founding Pinterest
People progressing
Joined as Marketing Lead, promoted to Head of Growth Ops for English-speaking markets after 3 years. They've have since been promoted to Global Head of Editorial, a position they started in 2022.
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