Executive Assistant / Personal Assistant, Workrise
Offers the opportunity to earn bonus, commission, and/or equity
3 days a week in office
Workforce management solution
Job no longer available
Workforce management solution
501-1000 employees
Job no longer available
Offers the opportunity to earn bonus, commission, and/or equity
3 days a week in office
501-1000 employees
Company mission
To create a more connected energy ecosystem, where the industry as a whole is able to do more for society and for our planet
Role
Who you are
- This role requires a high level of discretion, excellent communication skills, and the ability to thrive in a dynamic and fast-paced environment
- The ideal candidate is based in Austin, TX, and has a flexible schedule to accommodate in-office presence an average of three days per week
- Associate degree in Finance, Communications, Business or equivalent relevant work experience
- 5+ years of combined experience in an executive assistant or similar role, preferably supporting C-suite executives
- Ability to prioritize and maintain flexibility in a fast-paced, ambiguous and dynamic start-up environment
- Highly organized with strong attention to detail
- Strong project coordination skills
- Highly proficient with Google Suite, and various office systems
- Excellent verbal and written communication skills
- Ability to handle any and all confidential data and maintain confidentiality
- Thoughtful and a positive attitude in an environment with demands, deadlines and varying personalities
- Proactive mindset with the ability to anticipate needs and find solutions
- Willingness to adapt to a dynamic work environment and occasional after-hours support
- Regular, on-time attendance
- Ability to work remote / hybrid
- Ability to communicate effectively
- Ability to use office equipment such as a computer, copier, and telephone
- Ability to use office computer programs such as e-mail, Google Docs, Google Sheets, Microsoft Word, PowerPoint and Excel
What the job involves
- We are hiring a highly organized, proactive, and adaptable Executive & Personal Assistant to support our CEO in both professional and personal capacities
- Manage the CEO’s complex calendar, scheduling meetings, travel, and appointments with efficiency and foresight
- Assist in the planning and directing of meetings and events (i.e., executive leadership off-sites, Board of Director meetings, dinners hosting external executives)
- Assist in oversight of office management, All Hands, Fireside Chats, partner with internal communications and marketing for broader employee communications, ensure calendar of events are in sync to
- Remove duplication of events, etc
- Act as a gatekeeper, prioritizing incoming requests, correspondence, and tasks
- Prepare and organize documents, presentations, and reports for meetings
- Handle confidential information with utmost discretion
- Serve as a liaison between the CEO and internal/external stakeholders
- Adapt to evolving business needs and take on additional responsibilities as required
- Maintain a flexible and willing attitude when interacting with and supporting other executives
- Assist with personal scheduling, errands, and household management as needed
- Coordinate personal travel, accommodations, and reservations for CEO and family
- Manage expenses and process reimbursements for both business and personal expenditures
- Oversee special projects and other ad hoc requests
- Interface with key internal and external business partners and other cross-functional departments in the production and execution of various projects and deliverables
- Responsible for planning, executing small and large customer events. From coordinating internal and external partners and logistics to assisting in negotiating contracts and maintaining budgets, the role
- Coordinates every aspect of event planning and execution
- Exceptional project management skills, strategic thinking, and strong communication abilities are essential for success
Our take
Workrise builds a workforce management platform that connects skilled laborers with employers in the energy industry, with a focus on reliability and efficiency. Serving over 700 energy companies and 5,000 workers, it stands out by helping fast-growing businesses in clean energy hire large workforces quickly.
Recently, Workrise launched Workrise Vendor Management, designed to simplify the energy sector's complex source-to-pay process. It consolidates vendor discovery, onboarding, compliance, invoicing, and insights into one platform, streamlining operations for energy companies that typically use multiple tools for these tasks.
As a leader in labor and supply chain solutions, Workrise offers its Vendor Management platform free for vendors. This launch marks the first in a series of products aimed at transforming the way the energy industry operates, positioning Workrise for exciting growth in the rapidly evolving market.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
-19% employee growth in 12 months
Company
Funding (last 2 of 7 rounds)
May 2021
$300m
SERIES E
Mar 2020
$28.7m
SERIES D
Total funding: $722.5m
Company benefits
- Flexible paid time off for full-time employees
- Medical, dental, and vision insurance
- Telehealth
- 401(k) with company matching contribution
- Flexible remote work support where applicable
- WFH Contribution
- Wellness allowance
- Calm App
- Learning opportunities
- Financial planning support
- Parental leave
- Employee Assistance Program
- Pet Insurance
- Opportunity to earn bonus, commission, and/or equity
- Onsite Gym
Company HQ
Congress Avenue Historic District, Austin, TX
Leadership
Xuan Yong
(Co-Founder & Chairman)Xuan started their career as a Goldman Sachs Analyst for 5 years at D.E. Shaw, Kortright Capital, and Citadel. They left the latter Senior Analyst role in October 2011 to co-found Workrise in March 2014, originally as CEO.
Mike Witte
(Co-Founder & Board Member)Mike studied at Columbia Business School after working as an Encana Petroleum Engineer for over 3 years. On graduation, they co-founded Workrise with Xuan in March 2014, serving first as COO before CEO.
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