Office Manager, AdeptID
Part-Time
$30 USD per hour
Talent matching engine
Be an early applicant
Talent matching engine
21-100 employees
Be an early applicant
$30 USD per hour
21-100 employees
Company mission
To get more people into better jobs, faster.
Role
Who you are
- We're looking for someone who genuinely enjoys the work of administration and is ready to take ownership - not just of the to-do list, but of the experience of working here
- Experience in an administrative, operations, or office coordination role
- Exceptional organizational skills - you notice what's missing before anyone else does
- A natural collaborator who's energized by working across teams
- Self-starter who manages competing priorities without dropping the ball
- Strong written and verbal communication skills
- Proficiency with Google Workspace, Microsoft Office, or similar tools
What the job involves
- AdeptID is looking for an Office Manager to join the Boston office. You'll be the hub of our Boston office - the person who keeps things running, makes the space feel alive, and ensures every detail is taken care of before anyone has to ask
- We're a growing AI company, and our Boston office is where teams connect, new hires hit the ground running, and the culture gets built in real time. This role sits at the center of it all, working closely with IT, Finance, and People Operations to keep our day-to-day humming
- Office & Operations:
- Keep the office stocked, organized, and genuinely enjoyable - snacks, supplies, and all the details that make the space feel great
- Own daily mail distribution, shipping, and receiving - including FedEx coordination for new hire equipment and exiting employee returns
- Manage company swag inventory, ensuring kits are ready and waiting for every new hire before their first day
- Maintain and update the company organizational chart as the team grows
- Assist with IT hardware and peripheral inventory, desk and monitor setup, and keeping the office printer running smoothly
- Culture & Employee Experience:
- Serve as a core member of the Culture Club - helping shape what it feels like to work here
- Proactively generate and pitch ideas for employee experiences, team traditions, and office moments worth remembering
- Plan and execute office lunches, team meals, and recurring in-office events that bring people together
- Coordinate onsite events for employees traveling to Boston, managing all logistics end-to-end
- Own the annual company offsite from start to finish - venue, vendors, travel, and scheduling - making it a highlight of the year
- Cross-functional Support:
- Partner closely with IT, Finance, and People Operations - filling gaps, supporting initiatives, and keeping things moving
- Support weekly company meetings including logistics, setup, and communications
- Be the institutional knowledge holder for "how things work" in the Boston office - the person everyone turns to
Our take
Talent identification and acquisition has always been a challenge for HR teams, but the labor shortage is making it more difficult than ever. The founders of AdeptID believe that poor talent matching is a billion-dollar problem, and they’re aiming to address it with its machine-learning-powered API.
While there’s no shortage of talent search and matching platforms, from LinkedIn to Zoho Recruit, AdeptID sets itself apart by providing an API which plugs into existing infrastructure. Another interesting aspect of AdeptID’s approach is how its ML tech focuses on lesser-explored talent avenues, particularly candidates who don’t hold degrees and might otherwise be filtered out in other talent searches.
Having only launched in 2020, AdeptID's bootstrapped first year brought in an encouraging $1 million. Since then, it's been backed by Zeal Capital Partners, and the company has been scaling operations in the last couple of years. It is also a certified B-Corp, and in 2023, partnered with OneTen to improve hiring outcomes for black talent in the US.
Kirsty
Company Specialist at Welcome to the Jungle
Company
Funding (1 round)
Dec 2021
$3.5m
SEED
Total funding: $3.5m
Company HQ
Financial District, Boston, MA
Leadership
Fernando Rodriguez-Villa
(Co-Founder & CEO)Previously a Commercial Lead and Founding Team Member at satellite analytics company TellusLabs (acquired by Indigo). Became Indigo's Director of International Strategy post acquisition. Also worked in Business Development at adaptive learning company Knewton.
Brian DeAngelis
(Co-Founder & Chief Data Scientist)Served as a Data Scientist at Indigo before co-founding AdeptID. Previously worked as an Analyst at Opera Solutions, specializing in Machine Learning and Data Science. Co-founded the Hopewell Hockey Company in 2016.
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