Recruiting Coordinator, OpenTable

• 1+ years of prior experience working as a Recruiting Coordinator
• Located in the Eastern Time Zone and able to support across multiple time zones spanning EMEA, UK, and the US
• Proven ability to effectively prioritize multiple tasks and manage complex logistics with a high degree of organization and attention to detail
• Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels of the organization
• Demonstrated capability to handle sensitive information with strict confidentiality and discretion
• Proficiency in using standard office productivity tools (such as word processing, spreadsheets, and email platforms) to support daily administrative functions

Desirable

• OpenTable is seeking a Recruiting Coordinator based in the Eastern Time Zone to support OpenTable on an 18-month contract basis. In this role, you will work collaboratively with a team of coordinators to support recruiters and serve as the primary point of contact for candidates and employees worldwide
• You will play a vital role in ensuring a seamless and positive experience throughout the hiring process, managing complex interview schedules across multiple time zones. By maintaining accurate records and optimizing talent acquisition processes, you will directly impact the organization's ability to attract and onboard top talent efficiently. Your organizational skills and dedication to service will foster an engaging environment for both new hires and internal teams
• Coordinate and schedule complex phone, video, and in-person interviews across multiple global time zones, ensuring comprehensive preparation for both candidates and hiring panels
• Manage the end-to-end candidate experience, including arranging travel, responding to inquiries, and providing thoughtful solutions to scheduling challenges
• Facilitate the global offer and onboarding processes by creating accurate offer letters, updating template databases, and initiating region-specific background checks in compliance with local regulations
• Maintain accurate candidate and employee records using applicant tracking and human resources information systems to support data integrity and reporting needs
• Serve as a dedicated resource for new hires and hiring managers, guiding them through onboarding to ensure a smooth transition into the organization
• Drive continuous improvement in talent acquisition operations by auditing compliance requirements, managing contract procurement, and participating in process optimization initiatives