Executive Business Partner, Pax8

• B.A./B.S. in related field or equivalent work experience

Desirable

• The Executive Business Partner (EBP) plays a pivotal role in supporting organizational leadership by coordinating and managing key business activities to ensure departmental functions operate effectively and efficiently
• Acting as a strategic advisor and operations coordinator to their executive, the EBP is integral to driving initiatives that align with the organization’s broader goals
• The EBP advises on special projects and facilitates strategic initiatives as directed by the [insert EOG Leader(s) roles, e.g. , CEO, COO, or other senior executives]
• This involves managing the full lifecycle of initiatives—from initial concept development to final execution—while maintaining a balance between attending to intricate details and upholding a comprehensive understanding of the organization’s macro vision
• The EBP’s ability to synthesize information, prioritize competing demands, and provide proactive support makes them an invaluable partner to executives and a linchpin in achieving organizational success
• This role requires a high level of discretion, adaptability, strategic foresight, and the ability to seamlessly shift between tactical execution and strategic planning
• Essential Responsibilities and Percentage of Time Spent (includes, but is not limited to):
• Expense Management: Tracking and processing reimbursements (5%)
• Travel Arrangements: Booking flights, hotels, and transportation and managing travel itineraries (5%)
• Calendar Management: Scheduling and coordinating meetings and sending reminders and follow-ups (10%)
• Inbox Management: Sorting and prioritizing emails and drafting responses (5%)
• Meeting Preparation: Preparing agendas and materials and coordinating logistics and technology (10%)
• Meetings Participation: As appropriate, attending and facilitating meetings and providing meeting notes and follow-up. (10%)
• Event Management: Planning and coordinating events and managing event logistics (5%)
• Communications: Drafting and editing internal or external communications, managing communication channels and preparing presentations and reports (5%)
• Special Projects: Leading or supporting project initiatives and coordinating project tasks (25%)
• OKRs (Objectives and Key Results): Setting and tracking OKRs and reporting on progress (5%)
• Board Related Activities: Coordinating and/or preparing board or committee meeting materials and coordinating with board members (5%)
• Budget and Financial Oversight: Creating and/or coordinating departmental budgets and monitoring budget allocations. (10%)
• Trusted Confidant: Providing confidential support and managing sensitive information