Executive Assistant, Xona Space Systems

• The ideal candidate is detail-oriented, discreet, proactive, and thrives in an environment where priorities move quickly, and ambiguity is part of the job
• You have 5+ years of experience supporting senior executives, ideally in a startup or high-growth environment
• You’re comfortable supporting multiple executives and adjusting priorities as needed
• You’re proactive, highly organized, and able to anticipate needs
• You communicate clearly and professionally with executives, investors, and external partners
• You have strong judgment, emotional intelligence, and a calm presence under pressure
• Proven experience as an Executive Assistant supporting C-level leaders
• Strong proficiency with Office 365, Navan, and other CRM’s
• Excellent organizational, time management, and communication skills
• Ability to work onsite in Burlingame, CA

Desirable

• We’re looking for a highly capable Executive Assistant to support our CEO & Co-Founder and provide executive support across the C-suite as needed
• You’ll partner closely with the CEO while also supporting other C-suite leaders as priorities require
• You’ll be a strategic thought partner and operational anchor owning scheduling, communication flow, and execution of priorities while anticipating needs before they arise
• Manage complex, ever-changing calendars for the CEO and additional C-suite leaders as needed
• Coordinate scheduling across time zones with internal teams, board members, investors, and external partners
• Act as a gatekeeper for executive time, prioritizing meetings and ensuring focus on high-impact work
• Prepare agendas, briefing materials, and follow-ups to drive effective meetings
• Handle confidential and sensitive information with the highest level of discretion
• Draft and manage correspondence on behalf of executives when appropriate
• Coordinate leadership, board, and investor meetings
• Track action items and ensure follow-through across teams and stakeholders both internally and externally
• Support special projects, strategic initiatives, and cross-functional coordination
• Assist with board meetings, offsites, leadership planning, and company-wide events
• Help improve executive operations, workflows, and internal communication processes
• Coordinate complex domestic and international travel for executives
• Manage itineraries, logistics, and expense reporting