Team Assistant, Flatiron Health

• You’ve got high attention to detail with at least 5 years of experience as senior personal assistant supporting teams across Europe
• You are proficient in Google Suite
• You have a high attention to detail
• You have a proven ability to proactively and efficiently respond toto changing priorities
• You have excellent organizational skills
• You are pragmatic and you have a professional approach
• You are fluent in both English and German

Desirable

• Day to day diary management; prioritizing internal and external meeting arrangements
• Preparing draft documents for review, using Google Suite
• Coordinate travel arrangements and travel expenses ensuring proactive arrangements are made efficiently
• Liaising with wider stakeholders to prepare agendas, take and distribute minutes for internal meetings, plan team events and support wider ad-hoc team projects
• Monitor post and deliveries to the office, scanning and sending on to recipients
• Liaise with Facilities Manager & maintenance contractors attending to the office
• Monitor hot desks, ensuring equipment is in place and liaise with IT as required
• Act as first point of contact for all reception and/or hospitality tasks including organizing catering, arranging & providing food/refreshments where needed and support visitors during internal events
• Provide administrative and operational support for meetings and conference rooms
• Support other ad hoc tasks as reasonably required within the scope of the role
• Support procurement process including vendor onboarding and processing incoming invoices