Accounts Payable & Controls Specialist, Bird

• 4–7 years of experience in Accounts Payable, AP Operations, or related roles
• Strong understanding of AP controls, vendor reconciliations, and payment processes
• Experience working with ERP systems
• Experience with expense management and corporate credit card platforms
• High attention to detail and strong analytical skills
• Ability to work independently in a fully remote environment
• Strong sense of ownership and accountability
• Excellent communication skills in English

Desirable

• We are looking for a proactive and detail-oriented Accounts Payable & Controls Specialist to support and oversee key AP operational processes in a global environment
• This role is not focused on invoice processing, but rather on controls, vendor management, system ownership, and issue resolution across Accounts Payable and Accounting
• This is a fully remote role requiring a high level of ownership, autonomy, and continuous engagement
• Support and oversee weekly payment runs
• Act as escalation point for payment inquiries and vendor issues
• Reconcile vendor balances and resolve discrepancies
• Own and monitor the Company’s Top vendors, performing monthly reviews, variance analysis, and balance adjustments when required
• Manage vendor credits, refunds, and prepayments
• Review and monitor invoice coding to ensure accuracy and consistency across GL accounts, departments, markets, amortization schedules, and periods
• Partner with Accounting to design and implement a consistent invoice coding process
• Identify and correct miscoding, working closely with Accounting
• Proactively flag recurring coding issues and drive standardization and control improvements
• Own AP ledger, AP reconciliations, corporate credit cards, and expense report accounts
• Review and monitor the AP register
• Perform regular controls over bill credits, journal entries and vendor balances
• Support month-end close activities related to AP
• Actively identify process gaps, errors, and control weaknesses
• Assist with accrual analysis
• Act as system owner for:
• Navan (employee reimbursements)
• BREX (Corporate Credit Card platform)
• Support implementation of OCR solutions for invoice automation
• Partner with Accounting and IT on system improvements and integrations
• Support 1099 preparation and review
• Assist with purchasing-related AP activities
• Partner with Accounting to resolve AP-related differences and operational issues
• Provide ad-hoc support for other payment-related activities as needed