People Team Executive Assistant, Gusto
$84-126k
Salary dependent on candidates location
More information about location
1-2 days a week in office
Automated payroll, benefits & HR platform
Job no longer available
Automated payroll, benefits & HR platform
1001+ employees
Job no longer available
$84-126k
Salary dependent on candidates location
More information about location
1-2 days a week in office
1001+ employees
Company mission
To grow the small business economy.
Role
Who you are
- We’re looking for someone who thrives in wrangling chaos, who gets energy from organization and supporting others, and who brings optimism and a can-do attitude to any challenge.
- The People Team Executive Assistant should be resourceful, solutions-oriented, intellectually curious, and a natural connector.
- The ideal candidate should exhibit calm under pressure, think critically, care about the details, strive to work autonomously while not being afraid to ask for help, and take pride in being part of building a high-functioning team
- 5+ years of work experience, including 2 years supporting VP-level executives or General Managers, with proficiency in coordinating across departments, managing travel logistics, and event planning
- Demonstrated ability to organize team events for approximately 50 participants, including remote and hybrid formats, and managing complex travel arrangements with many moving parts and stakeholders
- Highly organized with a strong attention to detail, able to prioritize tasks effectively and maintain composure under pressure. Dedicated to optimizing processes and improving outcomes with expertise in major productive suites, particularly Google Apps
- Excellent written, verbal, and broad communication abilities in and outside the organization, including communication and coordination with external parties
- Demonstrated ability to maintain strict confidentiality in all business matters, navigating sensitive situations with professionalism and resilience
- Strong EQ, adept at understanding and connecting with others, ability to foster a comfortable environment for colleagues at all levels, especially junior team members
What the job involves
- The People Team Executive Assistant provides administrative and operational support to leaders across the People Team at Gusto.
- They will partner with 2-3 leaders as an Executive Assistant and collaborate with other Executive Operations teammates to enhance the organization's success.
- This person will bring operational rigor, provide calendar and meeting management, and impact team morale through community and events.
- They will be part of the broader Gusto Executive Assistant Community and report directly to the People Team Chief of Staff
- The Executive Operations Team at Gusto acts as a “glue function” that ensures smooth operations across various teams.
- By partnering with cross-functional teams, they build relationships, communicate and cascade information, and identify solutions to gaps and inefficiencies.
- The People Team Executive Assistant will be functionally aligned with the People Team, which manages programs and processes for all aspects of the Employee Lifecycle—onboarding, engagement, development, and retention.
- This role offers the unique opportunity to influence and impact all Gusties (Gusto employees)
- Operational Excellence: Implements and maintains operational systems and processes to enhance the effectiveness of the team
- Calendar Support: Organizes, coordinates, and schedules meetings and events in a strategic and proactive way to reduce conflicts and increase leadership effectiveness
- Meeting Management: Partners with leaders to build team cadences and support day-to-day meetings through notes, tracking action items, and keeping the team on track to progress
- Travel Planner: Booking and arranging flights, hotels, and transportation
- Gifted communicator: Communicates clearly both verbally and in writing with the leads being supported, peers on the ExecOps team, and cross-functional partners
- Events and Community Building: Embodies Gusto Values while planning team off-sites, team-building events, and connecting the dots between different parts of the Gusto organization
- Special Projects and Functional Team Support: Identifies and takes on specific projects that will help improve the efficiency and effectiveness of the functional team supported
- Relationship builder: You’ll be getting to know hundreds of Gusties across the organization, as well as many external individuals. Creating meaningful and memorable interactions should be natural to you, and something that is a source of excitement
- Trusted Partner: Uphold a strict level of confidentiality and discretion with all sensitive information
Our take
For many small businesses, vital administrative tasks such as payroll, taxes, and benefits are manual tasks that take time and energy which many SMB owners don’t have. The three co-founders of Gusto – all coming from small business backgrounds – collaborated on a Fintech company that would handle employee payments, benefits administration, and compliance support specifically for small businesses.
The company may have started slowly, as the founders focused on nailing each individual aspect of Gusto’s operations, but has now skyrocketed to unicorn status with more than 400,000 customers and a multi-billion dollar valuation. And in 2021, Gusto began acquiring other companies to strengthen its offering and its position in a competitive market, including two other fintech startups, Ardius and Symmetry.
Through its continued acquisitions and fundraising efforts, the company has carved out a strong position for itself in the space. Although Gusto has found itself impacted by the macroeconomic situation, through the significant effect it has had on its clientele, the company still appears positive for the future after raising funds in 2023 that has seen it reach key profitability benchmarks. It continues to expand its platform, most recently partnering with Parafin to launch a payroll line of credit for small businesses. With a growing suite of services and a clear focus on supporting small businesses through changing economic conditions, Gusto looks set to sustain its momentum and further strengthen its position in the HR and payroll technology market.
Steph
Company Specialist at Welcome to the Jungle
Insights
45% employee growth in 12 months
Company
Funding (last 2 of 9 rounds)
May 2022
$55m
SERIES E
Aug 2021
$175m
SERIES E
Total funding: $706.3m
Company benefits
- Health and Wellbeing: Medical, dental, and vision insurance for employees and dependents. Family care and support, including family planning and fertility benefits. Gender-affirming care and support. A variety of mental health resources.
- Time Away: It's important to take time away for yourself or to take care of your family. Gusto offers paid vacation, sick time, bereavement, and holidays, paid leaves, sabbatical, and more!
- Free meals and refreshments: If you work at one of our offices, enjoy food, drinks, and snacks— on us. Conversation and community is an added bonus!
- Perks:
Company HQ
Central Waterfront, San Francisco, CA
Leadership
Joshua Reeves
(Co-Founder & CEO)Studied Electrical Engineering at Stanford and went onto co-found Gusto in 2011.
Tomer London
(Co-Founder & CPO)Has a PhD in Electrical Engineering from Stanford. Was a Researcher at Intel, and then interned at Bump Technologies. Co-founded Vizmo, a mobile self-service technologies company, in 2008. Co-founded Gusto in 2011.
Edward Kim
(Co-Founder & Head of Engineering)Studied Electrical Engineering at Stanford. Was Senior Project Engineer at Volkswagen of America Electronics Research Lab and then co-founded Picwing, a printed photos company, in 2008. Co-founded Gusto in 2011.
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