Recruiting & Office Associate, Minted

• A proactive problem-solver who anticipates needs before they arise and takes initiative to address them
• Exceptionally organized and detail-oriented, with pride in executing both small and large tasks with accuracy and care
• Calm under pressure and able to effectively manage multiple competing priorities in a fast-moving environment
• Adaptable and resourceful, able to seamlessly shift between office operations, employee support, and recruiting coordination
• A strong communicator who combines professionalism, discretion, and confidentiality with a warm and approachable presence
• Service-oriented and energized by creating positive experiences for employees, candidates, and guests
• A collaborative teammate who enjoys being a trusted “go-to” resource for operational and People-related support
• Someone who notices the details others miss and understands how thoughtful operations contribute to culture and employee experience
• 3+ years of experience in HR Administration, Recruiting Coordination, Office Management, Facilities, or a related operational support role
• Experience supporting fast-paced, high-growth, or highly collaborative environments
• Strong proficiency with Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides
• Experience working with Applicant Tracking Systems (Lever experience strongly preferred) is a plus
• The ability to handle sensitive employee information with confidentiality and discretion
• Strong organizational and time management skills, with the ability to prioritize effectively and meet deadlines
• A hands-on, team-first mentality and willingness to jump in wherever needed
• A strong customer service orientation
• The ability to work well with a variety of personalities
• Excellent written and verbal communication skills

Desirable

• Minted is seeking a Recruiting & Office Associate to support both our People and Facilities functions
• Our teams are at the center of Minted’s employee experience, helping attract exceptional talent, foster an inclusive and high-performing culture, and create spaces and systems that enable employees to do their best work
• This role is ideal for someone who thrives in a fast-paced, highly collaborative environment and enjoys balancing operational excellence with people-focused support
• You will play a critical role in keeping our office running smoothly while also supporting key moments across the employee and candidate lifecycle
• The ideal candidate is a proactive “utility player” who is highly organized, detail-oriented, resourceful, and energized by variety
• No two days are exactly the same, and success in this role comes from anticipating needs, staying adaptable, and creating exceptional experiences for employees, candidates, and guests alike
• This is a temporary role, starting around the end of June through the end of December
• Office Services
• Oversee the daily operations of the physical office, ensuring a professional, organized, clean, and welcoming environment for employees, candidates, and visitors
• Serve as the primary point of contact for office vendors and building partners, including catering, office maintenance, repairs, and supply management
• Provide reception and front desk support by greeting employees, vendors, and/or visitors, managing visitor check-ins, and assisting with general office inquiries
• Manage, organize, sort, and distribute incoming mail and packages on a daily basis
• Prepare and send outgoing mail and shipments for various teams and departments on a weekly basis
• Manage office inventory and procurement, including snacks, beverages, supplies, and employee amenities
• Coordinate office logistics for employee onboarding and offboarding, including workstation setup, equipment coordination, badge access, welcome kits, and workspace readiness
• Support internal meetings, events, employee programs, and office initiatives, including setup, logistics, and cross-functional coordination
• Provide administrative support, including calendar coordination, documentation, reporting, and special projects
• Help maintain and continuously improve operational processes, documentation, and employee experience standards
• People Operations & Recruiting Support
• Assist with compliance-related processes and audits, including I-9 documentation, background checks, and employee file management
• Serve as an administrator for our Applicant Tracking System (Lever), including posting jobs, scheduling interviews, coordinating candidate communications, and accurately managing candidate workflows
• Partner with seasonal recruiters, interviewers, and hiring managers to coordinate and schedule high-volume interviews and manage the associated feedback process
• Ensure the accuracy of candidate information, correspondence, interview scheduling, and workflow progression within Lever
• Generate offer letters and coordinate communication with relevant stakeholders to ensure smooth onboarding and hiring transitions
• Deliver a high-touch, “white-glove” candidate experience by ensuring interviews are well-coordinated, timely, and welcoming
• Partner with Talent Acquisition and Operations leaders to identify and implement process improvements that support seasonal hiring scale and operational efficiency
• Take ownership of select recruiting responsibilities and hiring activities as business needs evolve

• Contract end date - 12/31/2026*