Executive Assistant, Nutrafol
Office Manager
$110-120k
+ Quarterly Bonus Program
2 days a week in office
Natural products to improve hair growth
Be an early applicant
Natural products to improve hair growth
201-500 employees
Be an early applicant
$110-120k
+ Quarterly Bonus Program
2 days a week in office
201-500 employees
Company mission
To help people grow into their best selves through whole-body health.
Role
Who you are
- Successful experience working with executive-level staff; outstanding organizational and administrative skills
- 5+ years’ experience as an office administrator, operations manager, or executive assistant is required
- Advanced-level skillset with GSuite, Word, PowerPoint, Excel, Zoom, and Adobe
- Able to distinguish between urgent and non-urgent issues and multi-task on a continuing and consistent basis
- Detail-oriented with the ability to prioritize and organize tasks
- Judgment to treat confidential information appropriately and maintain a high level of trust
- Ability to thrive in a fast-paced, constantly changing environment (startup experience preferred) but must have corporate background
What the job involves
- Nutrafol is seeking a detail-oriented multi-tasking Executive Assistant/Office Manager to join our team in the NYC area
- This individual will provide high-level administrative support to the Executive team, as well as manage the general administration of our New York City office
- This position is an outstanding opportunity for a highly motivated executive assistant to assume a pivotal role in the evolution of a fast-growing, highly respected organization
- The Executive Assistant and Office Manager will be responsible for providing comprehensive support to the executive team while managing Nutrafol’s day to day office operations
- This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality
- Our team of 7 executives are mostly remote with limited travel, and our office is about 7,000 square feet
- Will report to the Director of People
- Provide general administrative support to a portion of the executive team
- Manage executive calendars by scheduling calls, travel, meetings, and coordinate all related arrangements
- Handle coordination and management of executive travel, group logistics, and meetings
- Prepare and coordinate executive correspondence and mailings
- Use GSuite, Word, PowerPoint, and Excel skills to develop documents, presentations, and reports
- Review and process all executives’ expense reports for payment
- Supply administrative and meeting support as requested by the executive team
- Manage all office mail: sorting, opening and distributing, scanning, filing, etc. in coordination with the People Team
- Manage ordering of all office supplies, kitchen snacks, and any miscellaneous orders
- Design, manage, communicate and oversee implementation of office operations, policies, and procedures
- Evolve and improve the operational efficiency of systems and processes impacting office operations in partnership with the People Team
- Maintain responsibility for general office upkeep and “look and feel.” This includes keeping kitchen and supply areas stocked, clean and functional, and office equipment
- Liaise with all building staff and external contractors; including planning, coordinating, and managing onsite requirements
- Interface effectively with building and facilities, coordinate office maintenance, and drive issues to resolution
- Provide event support and planning, including retreats, meetings, and staff events. This includes logistical research and planning and day-of support
- Develop and maintain virtual files and organizational systems as needed or requested
- Schedule conference rooms, resolving conference room scheduling and technology issues for team
- Assist with office needs, acquiring new and disposing of old furnishings, and upkeep as needed or requested. Assist with onsite storage maintenance and upkeep. Work with vendors to direct completion of requests and maintenance needs
- Participate as needed in special projects and events
- Perform other duties as assigned
Our take
Nutrafol develops and sells natural, drug-free oral supplements, serums, and treatment plans to support hair growth in men and women. The company, which has been around since 2014 and is endorsed by a number of medical professionals, is a leader in the natural hair growth supplement niche.
It’s easy to see why Nutrafol’s products would prove popular. Hair loss and thinning affects around 80% of men, and around half of women at some part of their lives. For many, the greatest impact is on self confidence, and inevitably mental wellbeing. The fact then, that so many mainstream hair loss treatments have side effects that also impair mental health, is far from ideal.
Existing investor Unilever acquired a majority stake in the company in 2022, which will vastly extend its reach across the globe. With the health & wellness supplements industry only becoming more accepted in the mainstream, and with Unilever’s backing, a period of significant growth could be in store for Nutrafol.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
41% employee growth in 12 months
Company
Funding (1 round)
Apr 2019
$35m
SERIES B
Total funding: $35m
Company benefits
- Fully remote work experience, including a one-time allowance for home office setup
- Comprehensive medical, dental, and vision package, including FSA program
- 401K with 50% match
- Flexible PTO
- Two company-wide wellness breaks every day
- Free lunch on us every Tuesday and Thursday via Seamless/Grubhub
- Monthly wellness stipend
- Monthly work from home stipend
- Monthly cell phone stipend
- Annual learning & development stipend
- Virtual happy hours, yoga, and meditation sessions throughout the year
- Free meditation app membership (Headspace)
- Free Nutrafol subscription
- Pet insurance and benefit programs
Company HQ
Midtown South, New York, NY
Leadership
Giorgos Tsetis C.E
(Chairman & Co-Founder)Certified engineer who ran GTS Consulting between 2008 and 2014, before launching Nutrafol in a bid to find a natural, side-effect-free hair thinning treatment.
Roland Peralta
(CIO, CPO & Co-Founder)Fashion & health entrepreneur who served as Chief Logistics Officer at Julien Farel Anti-Aging Haircare before co-founding Nutrafol.
Sophia Kogan, MD
(Chief Medical Officer & Co-Founder)Gained a medical degree from SUNY Downstate Medical Center, and completed a research fellowship in pediatric dermatology before co-founding Nutrafol.
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