HR Coordinator, Fieldwire

• 2-3+ years of experience in HR administrative roles
• Attention to detail, with demonstrated organizational skills to maintain precise employee records and system data
• Proficiency with HR systems (e.g. Workday and Rippling) for data entry, reporting, and troubleshooting
• Excellent verbal and written communication skills to interact effectively with teammates and internal stakeholders
• Exceptional organizational skills, with the ability to prioritize effectively in a fast-paced environment
• Skilled in identifying issues, resolving system errors, and streamlining processes
• Ability to handle sensitive employee information with discretion and professionalism
• Customer centric mindset and positive attitude to provide a great employee experience and responsive support

Desirable

• A day in the life of HR Coordinator will find you doing high volumes of team member interactions and frequently solving these types of problems:
• Employee Records and Data Management, maintaining accurate and up-to-date employee records in HR systems, ensuring data integrity and compliance with company policies and legal requirements
• HR Systems Maintenance, managing HRIS system updates and troubleshoot system issues, working with internal teams and external vendors to ensure smooth operation and accurate reporting
• New Hire Onboarding, coordinating all aspects of the onboarding process including setting up system access, scheduling orientation sessions, and communicating proactively with new hires to help ensure a seamless start with the organization
• Maintain and update employee records in the HRIS systems (Rippling and Workday), ensuring accuracy and confidentiality
• Manage data entry and system updates for employee changes, including promotions, transfers, and terminations
• Serve as the primary point of contact in HR for system troubleshooting and support
• Complete Verification of Employment (VOE) requests for team members
• Generate and distribute HR reports, ensuring data accuracy and consistency
• Coordinate new hire onboarding processes, including I-9 verification, system access setup, and other pre-work before starting with the organization
• Ensure compliance with company policies and employment regulations in maintaining employee data and records
• Support the HR team with administrative tasks related to employee lifecycle events, such as benefits enrollment and performance reviews
• Assist with audit preparation by ensuring all employee files and records are up-to-date and compliant
• Collaborate with IT and other departments to ensure new hires have the necessary tools and access from day one
• Track and monitor completion of onboarding tasks and follow up with stakeholders as needed