Executive Assistant to the CPO, Parloa
3+ days a week in office
Conversational AI platform
Be an early applicant
Conversational AI platform
201-500 employees
Be an early applicant
3+ days a week in office
201-500 employees
Company mission
To help companies create outstanding customer conversations with AI because people deserve great customer service.
Role
Who you are
- 1-3 years experience in executive support, team coordination, or operations, ideally in a tech or fast-paced startup environment
- Exceptional organizational skills and ability to manage multiple priorities with a calm, structured approach
- Proactive communication style, with the confidence to engage with stakeholders across all levels of the organization
- Process-oriented mindset, with comfort using tools like Google Workspace, Notion, Slack, and task/project management tools
- Fluency in English (Native Level) and German (Conversational)
- High levels of discretion, reliability, and attention to detail
- This role requires you to work onsite at our Berlin office at least three days per week
What the job involves
- As Executive Assistant to our CPO (m/f/d)* you’ll be a key force behind the smooth and effective operation of the Product leadership function at Parloa.
- Your mission is to streamline communication, optimize scheduling and internal workflows, and provide reliable operational support — enabling our CPO, Csaba, to focus on strategic product development and cross-functional alignment
- Calendar Management: Keep the CPO’s schedule on track and optimized for impact — including 1:1s, team meetings, cross-functional syncs, and strategic reviews
- Meeting Preparation & Follow-Up: Prepare briefing materials, collect updates or context before meetings, and ensure clear documentation and action items afterward
- Internal Coordination & Communication: Act as a liaison between the CPO and internal teams (Product, Design, Engineering, Leadership), ensuring clarity and continuity of information
- Program Support & Project Tracking: Assist in tracking key product and cross-functional initiatives — helping maintain momentum on follow-ups, decisions, and deliverables
- Operational Support: Manage travel logistics (when applicable), handle expense reports, and support with documentation, approvals, and other operational tasks
- Special Projects: Take ownership of small-scale initiatives — e.g., preparing for offsites, coordinating internal events, or helping implement new team rituals
Application process
- Recruiter Interview → Meet your manager → Challenge Task → Bar Raiser Interview
Our take
There is an inherent lack of efficiency in many call centres. This not only creates irritation for customers and negative experiences for agents but, as a result, it harms a company’s reputation whilst generating high costs for businesses.
On a mission to put an end to the madness of a call centre, Berlin-based Parloa offers a conversation AI platform that is changing the way businesses communicate with their customers. Using artificial intelligence, Parloa provides unique solutions for companies that makes their specific service smarter.
The company has attracted impressive funding off the back of tripling revenue growth and a 2023 entry into the US market. This will be invested into scaling its operations across the US and EU and will support its product enhancement initiatives.
Steph
Company Specialist at Welcome to the Jungle
Insights
140% employee growth in 12 months
Company
Funding (last 2 of 4 rounds)
May 2025
$120m
SERIES C
Apr 2024
$72.6m
SERIES B
Total funding: $220.9m
Company benefits
- Opportunity to build and scale your career at the intersection between sales and product in a dynamic and growing startup on its journey to become the international leader in SaaS platforms for Conversational AI
- Be part of a dynamic, driven and international team with flat hierarchies and collaborative company culture and set new industry standards in customer communication
- Competitive salary
- Training and development budgets which can be used for conferences, attending development courses to ensure continuous professional growth
- Flexible working hours and possibility to take additional vacation days
- A great company culture with regular team events, games night or other social activities
- And last but not least: a beautiful office with flair in the heart of Berlin with all the conveniences, such as adjustable desks, social area, fresh fruits, cereals and drinks
Company HQ
Prenzlauer Berg, Berlin, Germany
Leadership
Malte Kosub
(CEO)Previous co-founder and Managing Director for both Future of Voice and Wandnotiz.
Salary benchmarks
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