Office Manager / Executive Assistant, Astronomer

• We are seeking a highly organized, proactive, and detail-oriented Office Manager & Executive Assistant to oversee and optimize the day-to-day operations of our growing New York City office in the Flatiron District
• Exceptional organizational, communication, and project management skills
• Experience in office management, executive support, and event planning
• Strong ability to prioritize tasks, handle confidential information, and adapt in a fast-paced environment
• A proactive, problem-solving mindset with a passion for creating an efficient and welcoming workplace
• Ability to work cross-functionally and liaise effectively with senior leaders and external partners

Desirable

• In this role, you will be responsible for ensuring a smooth and efficient office environment, managing administrative functions, and providing high-level support to C-suite stakeholders
• Additionally, you will take the lead in planning and executing company-wide events, such as sales kickoffs, leadership summits, company meetings, and other key gatherings
• As the Office Manager & Executive Assistant, you will be a critical partner in fostering a productive and positive workplace
• You will oversee office logistics, coordinate cross-functional initiatives, and serve as the go-to resource for employees, investors, and board members who utilize our New York office as a central hub
• Beyond New York, we have additional office locations with varying operational needs
• You will collaborate with office site leads to provide administrative support and ensure seamless coordination across locations
• Provide high-level Executive Assistant support to C-suite executives, including calendar management, travel coordination, meeting preparation, and correspondence
• Own event planning and execution for major company-wide events, such as sales kickoffs, leadership summits, board meetings, company meetings, and team offsites
• Partner with internal teams, including People Operations and IT, to ensure smooth employee onboarding and seamless office operations
• Facilitate meeting and event logistics for teams using the New York office space or nearby venues, handling all details from space setup to vendor coordination
• Manage office security and access control across our office portfolio, ensuring a safe and well-functioning workspace
• Foster a positive, inclusive, and engaging office culture to enhance the overall employee experience
• Provide hospitality support for visiting employees, investors, and board members, ensuring an excellent experience when they are on-site