Executive Assistant, AutoRABIT

• This role is ideal for someone who is detail-oriented, communicative, and enjoys enabling leadership to focus on strategic initiatives. The right candidate will have a knack for staying two steps ahead, balancing flexibility with reliability
• Proven experience as an Executive Assistant, Administrative Coordinator, or similar role
• Proficiency with Google Workspace or Microsoft 365 (Calendar, Docs, Excel, Slides)
• Comfortable with Slack, Zoom, and modern remote work tools
• Excellent organizational and time management skills
• Strong written and verbal communication
• High discretion and ability to manage confidential information
• Self-starter mindset with strong attention to detail
• Must adhere to internal set controls
• Must be eligible to work in the USA to qualify for this role

Desirable

• We are seeking a highly organized and proactive Executive Assistant to support the Chief Technology Officer (CTO) at AutoRABIT.
• This role requires someone who thrives in a fast-paced, remote environment and is comfortable managing logistics, schedules, and priorities across a dynamic technology organization.
• The Executive Assistant will be responsible for coordinating meetings, managing travel arrangements, handling expense reports, and serving as a key operational partner to the CTO
• Manage complex calendars, prioritize meeting requests, and book internal and external appointments
• Coordinate travel arrangements including flights, accommodations, and local transportation
• Prepare, submit, and track expense reports on behalf of the CTO
• Serve as a liaison between the CTO and internal/external stakeholders
• Ensure timely responses and follow-up on key action items
• Schedule and coordinate leadership, team, and cross-functional meetings
• Support operational workflows related to product, engineering, and strategic planning
• Help document follow-ups and decisions in recurring team syncs
• Track key dates, milestones, and deliverables relevant to CTO's portfolio