People Experience Manager, Vendelux

• The ideal candidate has startup experience, thrives in a fast-moving environment, and takes pride in building a workplace where people love to come in
• If you're someone who notices what's broken before anyone else does and quietly fixes it — this role was built for you
• 3–5+ years of office management or operations experience in a startup or high-growth environment
• Proven ability to juggle competing priorities with a calm, solutions-first mindset
• Experience managing vendors, leases, or facilities contracts
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Comfortable working autonomously and taking full ownership of your domain
• Not all candidates will check all of the requirements listed above and that’s ok! We are open to great people from non-traditional backgrounds

Desirable

• We’re looking for a highly organized, People Experience Manager to be the operational backbone of our NYC headquarters
• You'll own everything that makes our office run — from onboarding new hires and coordinating interviews to managing vendors, planning company events, and supporting our Talent and People Ops team
• This is a high-ownership, high-visibility role that touches every part of the business
• Oversee all office workplace operations and ensure a productive, welcoming workplace environment for a fast-growing team
• Manage office facilities including maintenance requests, space planning, and day-to-day liaison with building management
• Own vendor relationships and contracts — negotiate terms, manage renewals, and ensure service quality across facilities, supplies, and office services
• Manage an annual facilities and events budget, optimizing services and identifying cost-saving opportunities
• Lead the onboarding experience for, ensuring day-one readiness across equipment, desk setup, system access, and orientation schedules
• Support People Operations initiatives including reference checks employment verifications, employee recognition programs, and internal communications
• Partner with HR leadership to manage engagement surveys — driving participation and implementing initiatives that address key employee feedback
• Assist with policy documentation and people programs in partnership with the HR team
• Coordinate onsite interviews — scheduling, logistics, candidate experience, and debrief setup
• Support reference checks and sourcing coordination as needed
• Serve as a reliable point of contact for candidates and interviewers throughout the process
• Plan and execute company events — offsites, team celebrations, all-hands, and culture moments — from concept through execution
• Own the end-to-end logistics for internal events, ensuring a high-quality experience for the team
• Track and manage the office budget, process invoices, and identify cost-saving opportunities
• Serve as the go-to resource for team members on all office-related needs and questions