Senior Finance Ops & Automation Analyst, Apollo.io
$112.6-161.9k
Salary dependent on location
AI sales platform for smarter, faster revenue growth
Be an early applicant
AI sales platform for smarter, faster revenue growth
1001+ employees
Be an early applicant
$112.6-161.9k
Salary dependent on location
1001+ employees
Company mission
To build the future of go-to-market solutions.
Role
Who you are
- 4-5 years of experience in accounting, finance, or accounts payable roles
- Strong proficiency with ERP systems (NetSuite experience highly preferred)
- Experience with procurement/intake-to-pay platforms (Zip, Coupa, or similar)
- Hands-on experience with travel & expense systems (Navan, Concur, Expensify, or similar)
- Credit card reconciliation experience (Brex, Ramp, Divvy, or similar platforms)
- Advanced Excel/Google Sheets skills for data analysis and reporting
- Ability to code transactions to appropriate GL accounts, departments, and cost centers
- Understanding of payment methods (ACH, wire, virtual cards) and payment terms
- Experience with multi-entity accounting and international payments
- Comfortable learning and adopting new systems and AI tools for efficiency
- Strong attention to detail with high volume transaction processing
- Excellent written and verbal communication skills for vendor and employee interactions
- Strong customer service orientation with ability to support internal stakeholders via Slack and email
- Problem-solving mindset for troubleshooting payment, booking, and system issues
- Ability to manage competing priorities and meet month-end deadlines
- Self-starter who can work independently with minimal supervision
- Collaborative team player comfortable working cross-functionally
What the job involves
- Apollo.io is seeking a detail-oriented Senior Accounts Payable & Procurement Coordinator to join our Accounting team. This role is the operational backbone of our financial operations, managing the full lifecycle of vendor payments, travel & expense processing, credit card reconciliation, and procurement support across multiple international entities
- You'll work cross-functionally with employees at all levels, vendors, and internal teams to ensure smooth financial operations in a fast-paced, high-growth environment
- Accounts Payable & Invoice Management (40%)
- Process invoices received at AP Inbox, coding to appropriate GL accounts, departments, and cost centers
- Route invoices for approval through Zip intake-to-pay system
- Manage vendor payment inquiries and issue resolution
- Process invoices across multiple entities (US, UK, Poland, Mexico, Colombia)
- Handle invoice corrections, adjustments, and overdue payment follow-ups
- Maintain accurate vendor records in Zip and NetSuite
- Travel & Expense Processing (25%)
- Provide frontline support to employees for user access, booking issues, and questions
- Coordinate with Navan support team for complex multi-city travel arrangements
- Process and approve off-platform booking requests when necessary
- Review and process expense reimbursements for policy compliance
- Support employee onboarding with Navan access and training
- Troubleshoot booking system issues and coordinate resolutions
- Credit Card Management (20%)
- Chase receipts for transactions over $75 from cardholders
- Perform monthly reconciliation of Brex and Ramp credit card statements
- Code transactions to appropriate accounts and cost centers
- Support month-end close activities (close prior month on 1st, pull statements on 2nd)
- Respond to cardholder questions and transaction disputes
- Ensure compliance with corporate card policies
- Procurement Operations Support (15%)
- Coordinate vendor onboarding through Zip portal
- Issue virtual credit cards for approved purchase orders
- Track PO status, delivery confirmations, and receipt matching
- Support contract-to-payment workflow coordination with Legal team
- Respond to sourcing and procurement requests, escalate as needed
- Process contract amendments, top-ups, and expedited payment requests
- Maintain communication between requesters, vendors, and finance
- You'll be essential to Apollo.io's financial operations, ensuring vendors are paid on time, employees can travel seamlessly, and procurement processes run smoothly
- This role offers high visibility across the organization, direct impact on operational efficiency, and opportunity to shape processes during a period of rapid growth and system modernization
- Systems You'll Use Daily:
- Zip - Intake-to-pay platform for vendor management, invoice processing, and PO tracking
- NetSuite - ERP for GL coding, payment processing, and financial reporting
- Navan - Travel and expense management platform
- Brex & Ramp - Corporate credit card platforms for transaction reconciliation
- Google Workspace - Gmail, Sheets, Docs for communication and analysis
- Slack - Primary communication tool for employee and vendor support
- Various AI tools - For workflow efficiency and process automation
Our take
Today, businesses are struggling to make their go-to-market (GTM) strategies simple, connected, and intelligent. In most organizations, sales and marketing teams juggle a maze of disconnected tools just to reach the right customers and close deals. This results in a lot of manual work and missed opportunities. So Apollo.io is stepping in to fill the gap and redefine how modern revenue teams operate by unifying the entire GTM process under one AI-powered roof.
It's trusted by millions of users and over 550,000 companies, including fast-growing startups to established enterprises like Autodesk and Cyera. Apollo's strength lies in combining B2B data with advanced AI to automate everything from prospecting and outreach to deal management and data enrichment. And its new "Agentic End-to-End GTM Platform" takes this one step further by introducing AI agents that act as co-pilots, working alongside sales and marketing teams to research leads, personalize outreach, and streamline workflows.
Recently, the company surpassed $100M in annual recurring revenue, expanding its leadership team with veterans from Zendesk, Intercom, Box, and Miro, and even launched a major product overhaul centered on its new "Vibe GTM" approach. And with its Agentic platform now bringing AI into every stage of the customer journey, Apollo sure is positioning itself to define the next era of AI-powered sales.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
75% employee growth in 12 months
Company
Funding (last 2 of 6 rounds)
Aug 2023
$100m
SERIES D
Mar 2022
$110m
SERIES C
Total funding: $251.4m
Company benefits
- Remote & in-person roles: Work from wherever you thrive, with all the tools and support you need to be successful.
- Flexible time off: We don't count vacation days. When you need a break, take it — no strings attached.
- Competitive pay: We offer strong salaries, performance bonuses, and equity opportunities for most roles.
- Global healthcare coverage: Medical, dental, and vision benefits are available in the US, Canada, India, and other supported countries.
- Office and learning stipend: Get support for your growth with stipends for books, courses, and home office setup.
- Mental health and coaching support: Access professional coaching and mental health resources for you and your dependents.
Company HQ
SoMa, San Francisco, CA
Share this job
View 31 more jobs at Apollo.io