Executive Assistant, Webflow

• 5+ years of experience supporting multiple senior executives as an executive assistant in a fast-paced tech environment, ideally at a remote-first company
• Have experience planning multiple large team offsites (both in person and virtual), with the knowledge on how to prepare, budget, handle hotel contracts, and execute offsites successfully
• Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously
• Possess strong communication skills, written and verbal, with the ability to interact effectively with senior-level executives, as well as the rest of the organization
• Proficient with Google Workspace apps and Slack (we are a heavy Slack culture)
• Experience working with ChatGPT, Workday, Navan, and Zoom are preferred

Desirable

• We are hiring for multiple Executive Assistants across various business units
• As an Executive Assistant at Webflow, you will serve as a strategic partner to one or more Vice Presidents - supporting their alignment to goals, priorities, and execution
• This role is designed for someone who is highly organized, proactive, and adaptable, and who thrives in a fast-paced and collaborative environment
• You will play a critical role in enabling leaders to operate at their highest impact by managing complexity, anticipating needs, and ensuring seamless communication and coordination across teams
• A successful candidate will be skilled at managing both synchronous and asynchronous communication, maintaining clear and comprehensive documentation and supporting effective workflows in a distributed environment
• As a visible and trusted partner, you will act as an extension of your executive - helping them stay focused on strategic priorities, driving operational excellence, and contributing to a strong team culture within and across business units
• We are a dynamic, forward-thinking company committed to fostering an inclusive, collaborative work environment
• We value Executive Assistants as key partners in helping our leaders and teams succeed
• Reporting directly to the VP of your business unit
• Calendar & Inbox Management: Strategically, and with timeliness, manage calendars & inboxes, effectively prioritizing high-impact activities and ensuring focus is aligned with organizational goals
• Meeting Coordination: Coordinate and facilitate leadership meetings, engineering planning sessions, and quarterly business reviews. Prepare for and attend synchronous meetings across multiple time zones, drive accountability across the Engineering organization by tracking key deliverables, follow-ups, and action items
• Project/Event Management: Lead a variety of cross-functional special projects that require planning, coordination, and organization, such as team offsite event planning and implementing new programs and processes. Your efforts will directly contribute to the scalability and effectiveness of the Engineering Department
• Travel Arrangements: Organize travel for executives, including booking flights, accommodations, and ground transportation, ensuring seamless logistics and minimizing downtime. Simultaneously work closely with finance business partners to manage T&E budget associated with these offsites and events
• Information Flow Management: Handle time-sensitive, confidential information with discretion and integrity, and manage information flow within the executive team to enhance decision-making processes
• Stakeholder Interaction: Build and maintain relationships with internal and external stakeholders, ensuring effective communication and collaboration, which are crucial to the success of Webflow
• Push the boundaries of what’s possible for the team & yourself. This team is always looking for ways to do better, even if they’re not yet 100% proven. If there’s an idea to make things more fun, more engaging, or more efficient, we’re really excited to try it out. We’re deeply invested in supporting your career growth, and can’t wait to learn and grow together
• Bring an AI-first mindset to daily operations and problem solving, with a demonstrated ability to go beyond basic tools like ChatGPT. You’ll ideally leverage modern AI automation platforms to streamline workflows, manage information, and improve team efficiency
• In addition to the responsibilities outlined above, at Webflow we will support you in identifying where your interests and development opportunities lie and we'll help you incorporate them into your role