Executive Assistant, Pie Insurance
$80-100k
+ Equity
More information about location
Small business insurance
Open for applications
Small business insurance
201-500 employees
Open for applications
$80-100k
+ Equity
More information about location
201-500 employees
Company mission
To make insurance less expensive, simpler, and more transparent for small business owners.
Role
Who you are
- High school diploma or equivalent is required. Associates degree preferred
- At least 3 years in an Executive Assistant role and/or 5 years in Administrative, Office, or Personal Assistant role preferably with C-Suite executives
- Experience working Sales and Business Development teams and executives is ideal
- Ability to be effective as a virtual assistant. This is a remote first organization
- Equally able to travel and be present for team/customer events and meetings as needed
- Advanced communication (written, verbal, and presentation) skills, to deliver complex information effectively and align people with the needs of the project/team
- Must be available during general business hours across multiple US time zones
- Advanced problem solving skills, to be able to manage complex situations with multiple layers, and resolve to solution anticipating needs now and into the future
- Advanced awareness of workflow, and project tradeoffs to make decisions based on needs now and into the future
- Experience in a fast paced and demanding environment as well as the ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround is preferred
- Some experience with collaboration tools such as (specifically Slack and Zoom) required
- Demonstrated ability to quickly learn new technology platforms and systems is required
- Must be customer service focused. You enjoy helping others and creating amazing work life experiences
- Competent Project Management experience is desired
- Proficient in Google Calendar, especially using multiple time zones, is required, experience with Gmail and Google Workspace is helpful
- Skilled in using PowerPoint and integrating presentations with Excel data
What the job involves
- The Executive Assistant will be connecting with peers, immediate leadership and executives frequently to connect on collaborative efforts and update status needs and tasks
- They will collaborate with other departments and leaders throughout the month to determine deliverables and check-in on status needs
- Identifying and anticipating the administrative needs of 3-4 Executive team members, including Pie’s Chief Commercial Officer, SVP Underwriting & Pricing, and SVP Claims
- The role will handle heavy and proactive calendar support. These leaders need someone to manage and coordinate their busy schedules across multiple time zones. This includes resolving conflicts, ensuring regularly scheduled one on ones with their team members, coordinating team meetings, ordering catering, booking conference rooms in multiple offices, arranging video conference connections, and ensuring the meetings are attended
- Meeting preparation is vital to this work and includes managing recurring agendas, keeping meeting notes, tracking action items, following up on action items, and ensuring that any materials are delivered ahead of meeting times
- Drafting communication in the voice of the executive, editing, and effectively disseminating messages from the executives that you support through the appropriate channels
- Managing, optimizing and creating administrative workflows such as vacation requests, purchase orders, internal orders, distribution lists, organizational charts, etc
- Booking travel and expense reporting
- Light email management
- Jumping into ad hoc projects as they arise across the company
- Event planning
- Team specific support for sales contests, peer-to-peer awards, and other team celebrations; coordinating announcements and swag for new hires, anniversaries and other milestones
- Support and backup to the other Administrative staff to cover PTO and leave
- Partner with other admin staff in supporting and managing company wide initiatives such as the weekly All Hands meetings, Pie-R-Side chats (Quarterly Q&A with leaders), Executive summits, and year end or summer parties
Our take
Historically, it’s been extremely cumbersome to qualify, onboard and manage workers’ comp insurance, particularly for America’s small businesses which haven’t been prioritized by larger carriers. That’s left small businesses often stranded with expensive and low-quality coverage.
Pie Insurance is changing all that through its technology-first model. Using data and analytics to better comprehend risk and speed up the decision-making process, it reduces the time to make an underwriting decision to a few minutes. Facing only legacy competition in an industry ripe for disruption, Pie Insurance has enjoyed rapid growth and received significant investment funding from backers in the InsurTech space.
Having recently acquired a nationally licensed insurance company, Pie Insurance is now able to directly issue its own policies nationwide. Currently available in 38 states, it will be aiming to expand its operations into the remaining states and territories to provide insurance to small businesses across the entire USA.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Few candidates hear
back within 2 weeks
4% employee growth in 12 months
Company
Funding (last 2 of 6 rounds)
Sep 2022
$315m
SERIES D
Mar 2021
$118m
SERIES C
Total funding: $620.3m
Company benefits
- Flexible work: Pie offers in-office, hybrid, and remote work options so you can create the work environment that's best for you
- Fully paid health care: Pie covers the health, vision, and dental premiums for full time employees and covers a percentage of premiums for spouses and children
- Equity and 401k: We think you should get a piece of the pie, so in addition to equity, Pie contributes to your retirement through a 401k
- Generous PTO: We want to make sure Pie-oneers have time to balance a rewarding work life and fulfilling personal life
- Parental leave: Pie knows your family is important, providing 100% compensation for the first three months of parental leave, as well as a generous return to work plan
- Caregiver leave: Pie offers caregiver leave so you have the time to dedicate to those who need your care
- HSA and Health FSA: Pie contributes $1,500 for individuals and $2,000 for family HSAs per year. Employees have the option to contribute to a Health FSA
- Dependent Care FSA: To help care for your dependents, Pie allows employees to set aside pre-tax dollars to be used for expenses like babysitters, daycare, summer camps, etc
- Pet insurance: Pie understands your pet is family and their care can be costly when they're not feeling well. The plans provide reimbursement for common needs like exams, vaccines, x-rays, prescriptions, and much more!
Company values
- Integrity | Do the right thing when no one is watching and treat everyone with respect
- Ownership | Put the best interest of the company first and get things done with urgency
- Simplicity | “Make everything as simple as possible, but not simpler.” -Albert Einstein
- Service | Take care of our customers always; if it serves small business, it serves Pie
Company HQ
Union Station, Denver, CO
Articles
Leadership
Dax Craig
(Co-Founder & President)MD of 11x Holdings which invests in commercial and residential real estate. Also Co-founded Valen Analytics, a data and analytics provider for property and casualty insurance.
John Swigart
(Co-Founder & CEO)Previously CMO for RapidFinance. Also worked as CMO for Esurance, starting off as VP of Finance in 2000.
Salary benchmarks
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