Administrative Business Partner, Anthropic

• Have at least 5-7 years of related experience in executive support or other administrative roles, and are energized by the idea of growing in those fields
• Have strong professional proficiency in both written and spoken English, as well as in the local language, with the ability to communicate clearly and effectively in a business context
• Have enthusiasm for supporting leaders in executing their vision, and ensuring they have the necessary resources and information to succeed
• Are highly organized with the ability to prioritize multiple tasks while maintaining a high attention to detail
• Thrive in fast-paced and changing environments
• Have excellent time management skills and are able to manage multiple calendars, coordinate meetings, and travel arrangements
• Have a positive and welcoming attitude and are able to communicate effectively with team members at all levels
• Have a proven track record of handling sensitive and confidential information with discretion
• Are comfortable wearing multiple hats and are energized by the opportunity to help build office culture and operations from the ground up

Desirable

• Anthropic is seeking a highly organized and self-starting Administrative Business Partner to support senior leaders in our Paris office
• In this pivotal role, you will own the scheduling and logistics for some of our function leaders, partnering closely with them on prioritization and providing real-time support to help ensure our teams have what they need to achieve their goals
• As a key point of contact for internal and external partners, you will need to thrive in a fast-paced, ambiguous environment with shifting priorities, by building strong relationships, collaborating across teams, and problem-solving
• As the first ABP in this office, you will also take on workplace coordination responsibilities to help ensure our space runs smoothly and supports focused work and collaboration
• These duties will be part of the role until the office grows to a scale that supports a dedicated Workplace Coordinator
• Scheduling and managing calendars for our leaders across multiple teams, proactively identifying and resolving conflicts and ensuring time is aligned to priorities
• Coordinating logistics for conferences and events for leaders' teams, in collaboration with cross-functional partners such as Sales and Marketing
• Managing expense claims and reimbursements for leaders, ensuring timely processing and accurate record-keeping
• Providing seamless and welcoming experiences for in-person visitors to the office, ensuring prospective partners and customers feel valued and appreciated
• Coordinating complex travel arrangements, including international itineraries and last-minute changes
• Assisting with ad-hoc projects and company-wide coordination, using your problem-solving skills and proactive mindset to drive positive outcomes
• Building strong working relationships with other ABPs and cross-functional teams to ensure smooth coordination across the organization
• Supporting leaders with meeting preparation, including gathering materials, drafting agendas, and tracking action items
• Coordinating with vendors who handle day-to-day operations and maintenance of the office, such as deliveries, office supplies, and janitorial services
• Helping to support office processes such as mail handling, shipping requests, and supply management
• Addressing facility or workplace issues promptly, engaging the right vendor or internal team to resolve them
• Partnering with People Operations, Security, and the broader Facilities team to ensure smooth office operations and a comfortable environment for employees